Staff Restructure Proposal Guide & Free Template

As organizations grow and change, there may come a time when restructuring is necessary.

A staff restructure proposal is a formal document that outlines changes to the current staffing structure of an organization. It may involve creating new positions, changing job descriptions, or eliminating positions altogether. The staff restructure proposal example in this guide will get you started.

Writing a staff restructure proposal can be daunting, but it is a crucial process in ensuring the organization’s success. This blog post will explore how to write an effective staff restructure proposal. We include samples to get you started.

What is a Staff Restructure Proposal?

A staff restructure proposal is a document that outlines changes to the current staffing structure of an organization. It is an essential tool for implementing change, as it communicates to staff members and stakeholders the reasons for the proposed changes. And how these changes will be implemented. 

The proposal may include various changes, such as new positions, changes to job descriptions, or even the elimination of positions. The aim is to ensure that the organization’s structure aligns with its goals and objectives and improve efficiency, productivity, and profitability.

How to Write a Staff Restructure Proposal

Below are the steps to follow when writing a staff restructure proposal:

Define the purpose of your proposal

Before writing the proposal, it is essential to define its purpose. What are the changes that need to be made, and why? What are the benefits of the changes, and how will they align with the organization’s goals and objectives? These are essential questions to consider when defining the purpose of your proposal.

Describe the current staffing structure.

The next step is to describe the current staffing structure of the organization. This involves creating an organizational chart showing current positions, reporting lines, and responsibilities.

Identify the department leadership, and indicate how many employees report to each leadership team member.

Determine the proposed staffing structure.

Once you have identified the current staffing structure, the next step is to determine the proposed staffing structure. This involves creating a new organizational chart that reflects the proposed changes. The proposed structure should align with the organization’s goals and objectives.

Identify the impacted positions

The next step is to identify the positions the proposed changes will impact. This involves creating a list of positions that will be eliminated, changed, or created. It is essential to clearly explain the changes and how they will impact each position.

Develop job descriptions

Once you’ve identified the impacted positions, developing new job descriptions is next. This involves clearly defining the roles and responsibilities of each position and the qualifications and experience required for the role.

Estimate the cost

Provide a detailed breakdown of the cost associated with the staff restructure. Include the return on investment on the initial cost for restructuring. And show how much the department will be saving if the new structure is maintained.

If there are no costs associated with the proposal, showcase the value of the restructuring to the overall company.

Include a Timeframe

Specify how much time is required for the restructuring. You don’t want to disrupt the organization’s workflow with the restructuring. So ensure to set the timeframe based on the company’s quarterly schedules and fiscal year.

Develop a communication plan.

Developing a communication plan to ensure staff members and stakeholders know the proposed changes and how they will be impacted is essential. 

The communication plan should include the timing of the changes, and how they will be implemented.

Obtain approval

Before implementing the proposed changes, obtaining approval from senior management is essential. Present the staff restructure proposal professionally and await feedback.

Staff Restructure Proposal Example

Consider the staff restructure proposal example below:

Example 1: Staff Restructure Proposal for a Small Business

Purpose

This proposal aims to restructure our small business’s staffing to improve efficiency and productivity.

Current Staffing Structure

Our current staffing structure consists of three positions: owner, manager, and sales representative.

Proposed Staffing Structure

The proposed staffing structure consists of four positions: owner, general manager, sales manager, and sales representative.

Impacted Positions

The manager position will be eliminated and replaced with the general manager and sales manager positions.

Job Descriptions

Owner. The owner will be responsible for overseeing the overall operations of the business, including sales, marketing, finances, and human resources.

General Manager. The general manager will be responsible for managing the day-to-day operations and activities of the business. This includes managing staff, scheduling, and inventory management.

Sales Manager: The sales manager will supervise and manage the sales team and drive sales revenue.

Sales Representative: The sales representative will generate sales revenue and provide excellent customer service.

Communication Plan

We will communicate the proposed changes to all staff members through a company-wide meeting. We will also provide individual meetings to discuss any concerns or questions staff members may have.

Example 2: Staff Restructure Proposal for a Non-Profit Organization

Purpose

This proposal aims to restructure the staffing of our non-profit organization to better align with our goals and objectives and improve efficiency and productivity.

Current Staffing Structure

Our current staffing structure consists of seven positions: executive director, program director, fundraising coordinator, marketing coordinator, volunteer coordinator, administrative assistant, and receptionist.

Proposed Staffing Structure

The proposed staffing structure consists of five positions: executive director, program director, development director, marketing and communications director, and administrative assistant.

Impacted Positions

The fundraising coordinator, volunteer coordinator, and receptionist positions will be eliminated. The responsibilities of these positions will be absorbed into other positions.

Job Descriptions

Executive Director: The executive director will oversee the overall operations of the organization, including program development, fundraising, and strategic planning.

Program Director: The program director will oversee the development and implementation of all programs and services.

Development Director: The development director will oversee all fundraising activities, including grant writing, individual giving, and corporate sponsorships.

Marketing and Communications Director. The marketing and communications director will oversee all marketing and communications efforts. This includes social media, website development, and public relations.

Administrative Assistant: The administrative assistant will be responsible for providing support to the executive director and program director and handling general administrative tasks.

Communication Plan: We will communicate the proposed changes to all staff members through a company-wide meeting. We will also provide individual meetings to discuss any concerns or questions staff members may have.

Conclusion

Writing a staff restructure proposal is critical for organizations looking to improve efficiency and productivity. By following the steps outlined in this blog post, you can create a compelling proposal that clearly outlines the proposed changes and their benefits. 

Remember to communicate the proposed changes to staff members and obtain approval from senior management or the board of directors before implementing the changes.

With a well-written staff restructure proposal, you can ensure that your staffing structure aligns with your goals and objectives. The staff restructure proposal example in this guide will get you started.