A Guide to Writing a 2-weeks Notice Letter Effectively

You’re legally required to give a notice as you leave…

You’re legally required to give a notice as you leave your position for most jobs. Giving your employer a formal 2-weeks notice letter is a standard practice.

Why Give a Formal Notice?

A resignation letter is submitted before the termination of an employee’s contract. This letter includes the reason for the exit, a notice period, and an offer to help with the hiring process for a replacement.

It is vital because it formalizes the process of quitting a job. It also provides evidence that one has resigned from the position and that a person is leaving of his own volition.

As an exit plan, it is essential to give a notice letter before the official termination of your employment. This lets you explain your concerns, provide a meaningful exit, and allow your employer to put all requirements in place before you leave.

You’ll want to leave on good terms, allowing for a positive reference, as this will help you through your career journey.

Tips for Writing a Formal 2-weeks Notice Letter

A 2-weeks notice letter is the last formal warning before an employee terminates their position at an organization. As you begin to draft your letter of resignation, consider the following guidelines:

1. Make sure you draw out clear intentions.

It’s essential to clearly and confidently mention that you’re leaving your position at the company in two weeks time. Don’t give room for negotiations if your mind is made up. It’ll help the company begin the hiring process for your replacement or appoint someone to replace you if needed.

If you don’t sound convincing in your letter, your employer might think you’ll be staying longer than you stated if they asked. Although it isn’t compulsory, it will help if you mention your reason for leaving the job.

2. Keep it professional.

Avoid negative words. Even if you’re leaving the job because you’re dissatisfied, this isn’t the time and place to state so. Be polite and professional but avoid flattery or slang that might make your letter sound disrespectful. Remember that this letter notifies your employer of your decision to quit in 2-weeks time. Stick to its purpose.

3. Make it straightforward and concise.

Your letter should be straight to the point without giving too many details. Keep the letter formal, business-like, and the content, kind. Do not overshare personal information in your letter, as it will take away from its effectiveness.

4. Express gratitude.

Thank your employer for the opportunity to learn, earn an income, and gain valuable experiences. Stating your appreciation leaves a good impression on you and will help you retain your relationship with your employer.

Format for Writing a 2-weeks Notice Letter

Writing a 2-weeks notice letter is a formal process, and it’s only natural that you’ll want to plan it out carefully. These guidelines will lay out your expectations and make the process as painless and easy-to-follow as possible.

Your writing format should be in this way:

  • Begin with your name, address, date, and subject line.
  • State your intention in the first paragraph.
  • Include the date of your last workday.
  • Provide a brief reason for resignation.
  • Add a statement of gratitude.
  • Close with your signature
white printer paper on brown wooden table with pencil on it.
Photo by Mediamodifier on Unsplash

To Wrap Up

A formal 2-weeks notice letter is the standard letter given to an employer when an employee decides to leave their position at an organization. It is essential to draft a notice letter in the best manner possible. This only requires a little bit of effort and usually takes a couple of sentences.

The 2-weeks notice letter should be professional, formal, and straightforward. This guide will help you draft an effective letter. 

Frequently asked questions

Should I talk to boss before resigning?

If your manager is preparing a notice letter, meet one-on-one and explain your resignation in person. At least two weeks before your last employment date, you should notify your manager. As you continue the conversation, remain professional and gracious, thanking your employer for the opportunity.

What do you say when handing in your notice?

Thank you for accepting this letter of resignation from my position as [your job title] with [company name]. I am going to work on [the last day of your last day] per the terms of my contract.

When should I give my two weeks notice a background check?

However, you should ask your next employer when to expect your work to commence so you can give your current employer your notice for two weeks. The third party diligence process is not over until you give your two weeks notice.

Do you give two weeks notice on Friday or Monday?

Give a two-week notice to someone on Monday and Friday. If you are on good terms with your company and your employer, turn in your two weeks’ notice on a Monday so that a Friday is your last day.

Should I resign on a Friday or Monday?

Don’t give up on any day that’s not Friday. This will allow your bosses and colleagues time to think through their reactions, and when you enter on Monday, you can get all your ideas for a transition plan without.

Should I give my notice in the morning or afternoon?

Resigning is best at the end of the day or on a Monday or Tuesday. You will benefit from your morning timing. The resignation is scheduled for 5 p.m. Allows you to have a resignation meeting and then then distance yourself from the potential discomfort by leaving the office.

How do I give 2 weeks notice in Example?

I will resign from my position as [insert position name] at [in-serted company name] two weeks from today [in inserting date]. It has been a pleasure working at [insert company name] and I am extremely grateful for the opportunities you have provided.

What day of the week is best to resign?

A good time to resign is at the end of the day and on a Monday or Tuesday. A resignation on Friday may deflate his or her weekend. Likewise, your boss will be in a better business mindset on Monday, so you can begin making your business plans.

What should you not put in a two weeks notice?

  • They are not helpful to you.
  • Managers Are Bad at Their Job.
  • We don’t expect you to be giving much notice.
  • Your boss is a jerk.
  • Your opinion is that the company is a mess.
  • Products or Services You Desire.
  • You Were Underpaid

Should I say why I am resigning?

In explaining why you are leaving, it’s okay to keep things general and say things like, “I am leaving to accept a position at a different company.” When your manager presses you, it doesn’t have to go.

Who should a resignation letter be addressed to?

Resigning the letter to your manager or supervisor. If that’s what you typically call them, use their first name. You will also want to submit your resignation letter to Human Resources.

Does two week notice include weekends?

The notice says two weeks, or 14 days from the date of the notice. We don’t have business days right now. If you give it on Monday the 2nd, the end date is Monday the 16th. It doesn’t matter if you awaken or leave early.

Is it unprofessional to email your two weeks notice?

It is an effective way to leave your job and one of the last emails you’ll send at your current position, along with emails like goodbye emails to coworkers.

What is the best way to write a 2 week notice?

  • Start by including your name, date, address, and subject line.
  • State your resignation
  • You should include the date of your last day.
  • You are welcome to provide a brief reason for resigning (optional).
  • Make a statement of gratitude.
  • We will now move on to the next steps.
  • Your signature should close.

Can you hand write your two weeks notice?

In order to make your resignation count, you need to handwrite your intention. However, you should be careful: sending your resignation via fax or email isn’t the easiest way to reach a compromise – any resignation must be signed by a hand.

A Guide to Writing a 2-weeks Notice Letter Effectively

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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