Try This Basic Guide on Writing Formal Cancellation Letter

You might have signed a contract, but need to terminate it. Writing a formal cancellation letter might be necessary for you.

What is a Cancellation Letter?

A formal cancellation letter is a way to cancel a loan without having to repay any of the loan or arrangement’s debt. A cancellation letter can be requested by either party of the loan or agreement before any credit agreement is complete.

Formal cancellation letters can also be requested to cancel a service or lease agreement unfulfilled. Also, a formal cancellation letters can be used after the end of a contractual agreement.

They’re usually used to report contract breaches. Writing a cancellation letter can also be used to cancel a contract or performed on behalf of a third party.

Creating a cancellation letter can be challenging. You need to strike a tone that’s friendly and firm. Perhaps you want to cancel a membership or a subscription, or perhaps you want a business contract terminated with another company.

You may be in the unfortunate position of having to cancel a major event, such as a wedding or a large party. With the right steps, you can strike the right tone for your cancellation letter regardless of the reason for your letter.

Cancellation letters should be concise. The name, address, contact number, and email address of the sender and receiver must be precise.

In an event that it’s necessary to cancel, it can serve as an instrument of information for future actions. Therefore, you must give a timeframe for this.

How To Write a Cancellation Letter?

Looking for a cancellation letter template? See the basic tips below in writing one instead. Write stress-free should you need to write a letter of termination with the things enumerated below.

Cancellation letters are necessary for you write, so you could provide a notice to a business or partner about the severing of your contract. Which is why you need to learn about the ideal format for such a letter.

Use the Formal Business Format

For your letter to be professional, you should format it in the same manner as a formal business letter.

With a word processor, make the letter on a computer and use the 12 point font. The formal business letter format has a specific heading at the top of the letter.


Company Address, including City, State/Province, Zip Code/Postal Code.

Company Address, including City, State/Province, Zip Code/Postal Code.

Specify Information

If you are canceling a membership or subscription, please specify. The letter should start with “Dear [Membership or Subscription Company Name]”.

Please indicate the name or type of membership or subscription you are canceling. Keep all the letter-related details in the receipt, so the receipt is clear of the intent behind your letter.

Request Confirmation

You should ask for the receipt to confirm your membership or subscription has been cancelled so that you know the cancellation has gone through.

If the membership or subscription is cancelled at a cost, you should include the fee in the letter. If you have any money owed to you,request the money to be refunded by check.

Sign and Send

You will be asked to sign and send the letter. It’s okay to finish the letter with “Sincerely” or “Best”.

Send it by mail to the address of the member or subscription company where you signed it. Send the letter by certified mail, as this will ensure that it is stamped with the date and time the letter was sent.

Sample Cancellation Letter

I am writing to inform you that I am canceling my contract number 89446, with the date June 30, 2037, for internet services.

I will not be renewing my contract at the end of the contract term. My internet service often does not work, and when it does work, it is slow.

Your technical support team has been unable to correct these issues. I am therefore canceling the contract effective June 30, 2038.

I plan to fulfill my obligations under the contract until June 30, 2038.

If you have any questions, please contact me at (924) 668-3442 or millerjosha@email. Com.

Thank you.


Miller (Source:

To Wrap Up

A cancellation letter is written when a company’s representative is ending a business transaction with the other and canceling the agreement. It’s the ideal time to rid yourself of the burden of the contract and end the agreement peacefully.

It is important to write and send a formal cancellation letter when ending a business transaction to avoid any unnecessary issues. The letter must be written in accordance to the formal business format, specify appropriate information and request confirmation, sign and send.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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