Try this Basic Guide on Writing a Formal Letter for Exchange Student

Studying in another school can be stressful, especially when it…

Studying in another school can be stressful, especially when it comes to the documents you have to submit. One of these include submitting a formal letter for exchange student.

What is a Formal Letter?

A formal letter is a document used in an official manner. Whether it’s to accept invitations, collect fees, or request, a letter is simply a highly corporate or academic correspondence.

In this letter, you have to avoid becoming informal and present yourself in a more professional way. Most countries now require you to write formal letters before you can incorporate into their country. So before making one, you have to make sure you are using the correct structure and formalities.

You might have been invited for a foreign student program, whether local or international. Information about your significant achievements as a student is necessary for your application. The university you’re applying for may require you to write a formal letter stating all of your awards throughout time.

Study how to write a formal letter to a university under a foreign student program through the next sections below.

Writing a Formal Letter for Student

Letters involving a foreign student application requires a great amount of understanding when it comes to letter composition. If you have to apply to a school whether a local one or an international one, it’s essential to provide an essay to them.

Joining an exchange program may also take time, especially if your course requires a lot of prerequisites to meet. One of the most important things to practice before you write your letter is your prowess in using written and spoken English language.

Studying abroad, however, is a good opportunity for a student like you. Foreign universities are interested on transferee students that has the ability to portray their outstanding English skills.

Which is why you need to work hard on delivering a formal letter to them. Should you find it hard to write one, you can look for help in finalizing an excellent essay. Whether from this article or other references, make sure to find a good template to follow.

In composing your letter, share any necessary experience that may showcase your best qualities as a student. Also, state any awards or recognition you received throughout your academic life. This information will help you stand out among all applicants in the program. Remember to add the contact details of anyone that can recommend you further.

Make sure to list down all of your academic milestone per year to impress the university you’re applying for.

By following these steps, you may be able to fulfill your hopes for admission to an international university studying your desired course.

Sample Formal Letter for Student

My mother tongue is Finnish, so there ought to be some mistakes in my motivation letter.

I would like to apply for one semester as a transferee student at Bangkok University and study there for the whole autumn of 2022.

I have been studying in Helsinki University for almost three years by now. My major is Finance, and I am planning to do my minor as a student in Bangkok University.

I think it is important to get out of our comfort-zone from time to time. Experiencing the country isn’t the only benefit of being a foreign student. I am looking to forward to meeting people from all over the world and getting to know other students with different kind of backgrounds.

I have always been interested in Thailand and generally in the whole spectrum of Asian culture. Since my first visit to Thailand in 2003, I have always wanted to go back there and experience the way of life.

I chose Bangkok University because I have few friends that went there and loved the whole experience, the people and the school. There are a lot of other exchange students at Bangkok University, so it would be easy for foreign students to get acquainted as well. (Source:

To Wrap Up

Now, you know about the basic things in writing a formal letter for students applying for a study program. It is important to know what is a Formal Letter, what is its purpose, and how to write it.

Writing a formal letter for exchange students is not an easy task, but you have to overcome the apparent challenges of writing one. Now that you know the basics, you can create an impressive formal letter and ensure a positive result.

Frequently asked questions

What should I write to my exchange student?

In your student exchange essay, describe how your trip will help you achieve future goals. Think about what valuable knowledge you can share with people in that country, what useful things you can bring back home, and how you can benefit both countries.

How do I write a personal statement as an international student?

  • Show interest in your subject and show passion.
  • Make your first line stand out to grab readers’ attention.
  • Describe your social and outside interests in your course.
  • Think about what you would like to accomplish after graduation.
  • Start off with the basics.
  • Try not to sound too clever.

How do I prepare for an exchange year?

  • Passports and visas need to be obtained.
  • Consult a travel doctor.
  • Get Travel Insurance
  • Tickets for planes
  • Invest in local customs, culture, and people in your destination.
  • Boost Your Language Skills.
  • Money
  • Start Packing!

How do you write a statement of purpose for international students?

  • Personal background
  • Financial background
  • Academic details
  • Experience in professional life (full or part-time, voluntary).
  • Long-term and immediate goals.
  • Reasons why you’d like to study at this particular institution.
  • Why you may want to pursue a career in one area.

How do you start a formal letter?

A formal letter usually starts with ‘Dear’ before the name of the person you are writing to. If you want to use a first name and surname, or a title and surnom, you can. However, if you do not know the person you are writing to, please use ‘Dear Sir or Madam’ for that message.

How do you start a formal letter as a student?

  • Sender Address: [Name]
  • Registrar/Teacher/HOD
  • The request/complaint should form part of the subject’s definition.
  • My Dear Sir/Madam I Salute You, Respected Class Teacher, etc.
  • The letter’s body is,.
  • Complimentary Closing:
  • Signature:

What is the example of formal letter?

An example of a formal letter is writing a resignation letter to the manager of the company, stating the reason for the resignation in the same letter. These formal letters are usually written in English in private companies.

How do I write a letter of intent for a student visa?

I am a student of [full name] and I would like to apply for a visa to attend [insert educational institution]. I’ve been accepted into [insert program name] and would like to be a full-time student to complete this degree or program for [in-line number of months you’d like a study visa for].

How do I write a letter seeking admission to a foreign university?

(Describe yourself). To aid you, I am sending you this application for admission into your university. Recently, I have done (subject name and degree name) with (Result, e.g., CGPA 3.40 out of 4) from (College/university name and address). Now I want to do (Higher degree name) in (Subject name).

How do I apply for exchange student?

  • Research study programs
  • Please identify the host country and university.
  • Score language proficiency
  • Please submit your application and supporting documents.
  • Take into account the financial aspects.
  • Scholarships are available

How do I start a motivational letter for exchange?

Tell someone (parent, friend, fellow student) why you want to go abroad, why you’ve chosen a country, city, and university before you begin writing your motivation letter. Ask the other person critical questions if certain elements are unclear. Your motivation will become clearer so you can understand what you’re doing.

How do you write a letter of intent for an exchange program?

  • Be direct. Start with a long-winded and confusing introduction.
  • Organize your thoughts. Reading your letter does not want to read a giant smear of unformatted text.
  • Show your personality
  • Write well
  • Keep it short

How do I write a formal letter?

  • Contacting you with your name and contact information.
  • Include the date
  • Specify the recipient’s name and contact info.
  • Create a subject line for AMS.
  • A salutation should be written in block style.
  • Please write the body of the letter.
  • Include a sign-off
  • Proofread your letter

What should I write in an exchange application?

  • Listed leadership positions you held.
  • You have had a successful academic career (such as a high GPA or academic awards).

Why do you want to be an exchange student?

A year abroad teaches you to build friendships, take responsibility for yourself, respect differences, and tolerating the beliefs of others. Students can develop leadership skills, self-confidence and a better understanding of the world around them.

Try this Basic Guide on Writing a Formal Letter for Exchange Student

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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