Guide to Writing a Formal Letter for Exchange Student

Studying in another school can be stressful, especially when it comes to the documents you have to submit. One of these include submitting a formal letter for exchange student.

What is a Formal Letter?

A formal letter is a document used in an official manner. Whether it’s to accept invitations, collect fees, or request, a letter is simply a highly corporate or academic correspondence.

In this letter, you have to avoid becoming informal and present yourself in a more professional way. Most countries now require you to write formal letters before you can incorporate into their country. So before making one, you have to make sure you are using the correct structure and formalities.

You might have been invited for a foreign student program, whether local or international. Information about your significant achievements as a student is necessary for your application. The university you’re applying for may require you to write a formal letter stating all of your awards throughout time.

Study how to write a formal letter to a university under a foreign student program through the next sections below.

Writing a Formal Letter for Student

Letters involving a foreign student application requires a great amount of understanding when it comes to letter composition. If you have to apply to a school whether a local one or an international one, it’s essential to provide an essay to them.

Joining an exchange program may also take time, especially if your course requires a lot of prerequisites to meet. One of the most important things to practice before you write your letter is your prowess in using written and spoken English language.

Studying abroad, however, is a good opportunity for a student like you. Foreign universities are interested on transferee students that has the ability to portray their outstanding English skills.

Which is why you need to work hard on delivering a formal letter to them. Should you find it hard to write one, you can look for help in finalizing an excellent essay. Whether from this article or other references, make sure to find a good template to follow.

In composing your letter, share any necessary experience that may showcase your best qualities as a student. Also, state any awards or recognition you received throughout your academic life. This information will help you stand out among all applicants in the program. Remember to add the contact details of anyone that can recommend you further.

Make sure to list down all of your academic milestone per year to impress the university you’re applying for.

By following these steps, you may be able to fulfill your hopes for admission to an international university studying your desired course.

Sample Formal Letter for Student

My mother tongue is Finnish, so there ought to be some mistakes in my motivation letter.

I would like to apply for one semester as a transferee student at Bangkok University and study there for the whole autumn of 2022.

I have been studying in Helsinki University for almost three years by now. My major is Finance, and I am planning to do my minor as a student in Bangkok University.

I think it is important to get out of our comfort-zone from time to time. Experiencing the country isn’t the only benefit of being a foreign student. I am looking to forward to meeting people from all over the world and getting to know other students with different kind of backgrounds.

I have always been interested in Thailand and generally in the whole spectrum of Asian culture. Since my first visit to Thailand in 2003, I have always wanted to go back there and experience the way of life.

I chose Bangkok University because I have few friends that went there and loved the whole experience, the people and the school. There are a lot of other exchange students at Bangkok University, so it would be easy for foreign students to get acquainted as well. (Source:

To Wrap Up

Now, you know about the basic things in writing a formal letter for students applying for a study program. It is important to know what is a Formal Letter, what is its purpose, and how to write it.

Writing a formal letter for exchange students is not an easy task, but you have to overcome the apparent challenges of writing one. Now that you know the basics, you can create an impressive formal letter and ensure a positive result.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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