A Guide on Writing Formal Letter of Appreciation

When someone did something unforgettable, it’s indeed a thoughtful act to send them a formal letter of appreciation.

Why Write a Letter of Appreciation?

Expressing thankfulness towards the things done by a person makes them happy, research studies prove it.

An honest expression of gratitude provides us with a psychological boost.

People we know get encouraged as we recognize their efforts. We let people know we appreciate them, so they can continue to keep doing great things.

People feel valued and appreciated. Because of it, we feel safe, which pushes us to do our best.

By saying thanks to colleagues and friends, they feel that their efforts haven’t gone unnoticed. In addition, it is a gesture people are likely to remember and will leave them with a favorable impression of you.

Your appreciation letter doesn’t have to be wordy or lengthy. Use it to remain honest and simple.

Make sure to share some specific details. You could mention something that the person did that has been particularly unforgettable. Also, provide an example of how the person has gone above and beyond.

Details indicate that the person you’re corresponding with recognize the appreciation to their efforts.

Here’s a tip: Email is a reasonable way to send a letter of appreciation, particularly if you want it to reach someone quickly. However, when there are high stakes, such as when you interview for a high position, a professional appreciation letter is the best option.

How to Write a Formal Letter of Appreciation

You can show your employees that you respect and value their work through a number of different ways. One of the most common is to send an appreciation letter to them.

Addressing the employee by name will add a personal touch. Add “Thank You,” “Thanks Again,” or a similar phrase to your letter.

Make sure you make the length appropriate to the amount of praise you expressed. If the employee’s actions call for it, you might send an appreciation letter to thank them for helping out with an event, for example.

By including something personal in your message, you can make things exciting for them. You can share a short story about how their help affected your company, or a noteworthy interaction between your team and the customer. Also, it can be just a humorous joke through your support channel.

Sample Letter of Appreciation

Your assistance during the workshop last week received great appreciation. Your effort to make everyone feel comfortable allowed me to focus on setting up the audio equipment and running sound checks.

The guests said you did not just greet them happily, but you also delivered their belongings personally to their rooms. You were there to assist if anyone needed something.

Your helpful nature was mentioned by all of our speakers. We appreciate your thoughtfulness and attention to details as it helped form lasting relationships.

We couldn’t have done it without you!

To Wrap Up

When it comes to giving a letter of appreciation, you have a lot to consider, including the best approach to writing it. The guide above gives some of the most common tips in writing one. Learn more by looking through the sample letter of appreciation as well as other resources mentioned in the discussion. Make sure you to keep these things in mind, so you can write the best letter of appreciation in the future.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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