A Guide to Writing an Official Letter of Authorization

When you require someone to act on your behalf in…

When you require someone to act on your behalf in a business-related matter, you need to issue a formal letter of authorization. These letters grant someone permission to assist you with a financial transaction, or represent you in an official setting.

What is a Formal Letter of Authorization?

A letter of authorization is a document that authorizes someone to act in your place. It requires that you grant permission to your representative or endorse a particular person to make specific decisions on your behalf. This could be dealing with your bills, banking, or anything else that is confidential.

A formal authorization letter is specifically intended for legal, business-related decisions. It gives authority to a third party to represent another in business matters. Since they involve business matters, the text should be formal and matter-of-fact. Such letter should carry the signature of both parties.

When do you Write a Formal Authorization Letter?

Formal authorization letters become necessary when circumstances prevent you from completing a specific task independently. Such letters are written to grant permission to someone else to undertake the task.

A formal authorization letter implies that you have legally transferred authority to a third party to perform a task on your behalf. You may want to authorize someone you trust because you’ll be accountable for the actions.

A formal authorization letter is typical in these scenarios;

  • Authorizing someone to attend a business meeting to speak on critical financial decisions on your behalf.
  • Granting permission to someone to access your bank account; to either withdraw some amount of money or take charge of your account.
  • Asking someone to travel on your behalf or pick up some important business documents for you.
  • Authorizing someone to take charge of your business or duties; in situations where you are sick or out of town.

Why is a Letter of Authorization Important?

A letter of authorization is a document signed by an individual giving another legal authority to carry out a task on their behalf. Why is it essential to write a letter of authorization?

1. It is a legal document.

A letter of authorization is a legal document that carries the signature of the authorizer and the person assigned to perform specific actions. It shows that a particular individual has permission to incur debt or decide on behalf of another. This letter becomes proof in a court proceeding when a legal issue arises.

2. It is the official way of stating your authorization.

An authorization letter confirms that you assigned an individual to carry out a task on your behalf. This way, you are accountable for whatever decision the person makes or action they take. You should assign someone you know to be trustworthy and capable of carrying out the task. For example, an individual can show a formal letter of authorization to a bank to withdraw money from your account. This letter will assure the bank that, indeed, you delegated that person for the task.

3. It tracks accountability

When a formal letter of authorization is given to someone appointed to perform a task on your behalf, they become responsible for the task. A person can easily be tracked and held accountable in case of any mistakes. If such a document is not available, there’s nothing to prove that the person is responsible for the mistakes.

Format of a Formal Letter of Authorization

A letter of authorization is a detailed, legal statement that gives an individual the specific approval they need for a specified task. The format of a formal letter of authorization is as follows:

  • Date of the letter
  • Authorizer’s address and name
  • Name of the person/organization to whom it is written.
  • Salutation
  • Name and details of the person who has been authorized.
  • Reason for unavailability of the authorizer.
  • Duration of the authorized letter.
  • Action to be done by the authorized person.
  • Signature of both parties.
brown envelope on gray surface with white paper slid in it
Photo by Brando Makes Branding on Unsplash

To Wrap Up

A formal authorization letter is a contract between two parties that provides third-party consent regarding a requested action. This document is written in a particular format, and it must be signed by both parties to make it valid. With the guidelines provided in this article, drafting such a letter should be easy.

Frequently asked questions

How do you attest a signature on a letter?

This is to confirm that Miss/Mrs.________ is maintaining a current account with us. The account no ________ with _______ Bank _________ Branch since _______. _______________ is the address of the account as per our records.

How do you write an authorization letter to allow someone to collect?

I am writing to authorize (Name of Authorizer) to collect my (Type of documents) on my behalf as I am hospitalized. What you describe. (Passport/National ID,) account number is (*****) and (Name of Authorized Identification Card number is*******).

How do I write a letter to a principal giving authority to pick up my child from the school?

Briefly introduce yourself as the father/mother by describing your child’s name and class, and then write to the principal that your child should be collected by your driver. Provide the driver’s details. Afterwards, write on the left after finishing the main body..

Does a letter of authorization need to be notarized?

Authorization Letters are required to: (1) have the original document on official organization letterhead; (2) include the names and signatures of all authorized signatories; (3) include the name and signature of an authorized board representative; and (4) be.

How do you write a letter?

  • I suggest choosing the right paper.
  • You should use the right formatting.
  • Block or indented form is possible.
  • Give your address and date.
  • Include a salutation
  • Please make your letter body.
  • Please include a free close.
  • List additional information

How long is a letter of authority valid for?

Letters of Authority last for about 12 months. Usually, the LOA indicates the number of validity dates. An explanation should be given if the validity is longer than 12 months or is shorter than 12 weeks.

How do I write an official authorization letter?

  • Give the receiver your name.
  • Include the receiver’s address.
  • Optimal Location: Include receiver’s location (optional).
  • Optional contact number (optional): Include sender’s name.
  • Salutation: Let your letter start with “Dear” and “Mr./Mrs.”.

How do you give someone signing authority?

p.p. before your signature on behalf of your brother indicates that the signature is being procured (rather than, on behalf or with permission). The letters just to the left of your signature may be typed or handwritten to indicate that you are signing under contract.

How do I write a third party letter of Authorization?

Letter of Authorization Please be advised that ________________________##(Owner/Applicant name or company name) authorizes _____________##_______(Individual name of/or company name.

Is a letter of authority legally binding?

Letters of Authority are legal documents that authorises a third party – often called an ‘agent’ – to communicate with services on behalf of you or your business – known as the ‘principal’. The letter will describe the tasks a third party can handle for the principal.

How do I authorize someone to pick up my passport?

You need to write a letter of authorization, containing all the necessary details, as well as providing the necessary ID so you can authorize someone to pick up your passport. If you are authorized, the person who holds your passport can pick it up from wherever it is located.

What is a letter of authorization?

An individual’s legal authority to act on behalf of anyone is demonstrated by a Certified Letter of Authorization.

How do I authorize someone to act on my behalf?

By writing an authorization letter, you authorize someone to act on your behalf or legally allow someone to do so. You are directly responsible for the actions you take, which is why you must always authorize a person of trust.

How do I write an authorization letter to collect a Cheque behalf of me?

Dear Sir, I, [your name], hereby authorize [Name] to receive and collect the cheque collection issued on (date) against my bank account number [123456789]. As regards the subject matter, we have approved Mr. XYZ NIC Number 000-123-456 to collect our payment cheque from (company name/adresse).

Is it okay to handwrite an authorization letter?

Authorization letters must be typewritten, not handwritten. The handwritten text may be difficult to read and may have unprofessional appearance. Both the first and third parties must submit their identification cards in order to meet scrutiny.

A Guide to Writing an Official Letter of Authorization

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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