Formal Offer Letter: Responding to Recruitment

Congratulations! You’ve gotten the job. Now what’s next? At this point, the company that hired you may have sent you a formal offer letter.

What’s Included in a Job Application Letter?

Depending on each situation, there are different job offer letters that employers send. Once you have your formal offer letter it should have several things we’ll discuss below.

Your Job Title

This lets you know what you’ll be doing at the company. It will sound something like “as the [insert your job title], you responsibilities include [whatever you’ll be doing at the company].


On of the first is a description of your duties. The boss should write that they can hire you for your experience level. They should add that they are able to train you to any new positions that are incoming.


The next section is wage information. The boss should describe your pay raise or if you will be on a different salary schedule.

It should have your starting salary for this position and the terms by which you’ll be paid, i.e.[weekly, biweekly, monthly, etc.

Make sure things like vacation time are mentioned, so that there aren’t any surprises down the road.

Additional compensation should be outlined.

Photo by Kenny Eliason on Unsplash


Your offer letter should have an expiration date. You should talk to a lawyer and have them review your offer letter and verbiage to avoid potential legal implications.

Who You Will Report To

It’s likely that you will have a boss. Your offer letter tells you who this person is. It will tell you this person’s name and where you’ll be working.

Working Hours

Your working hours will be listed here. Arrangements for overtime compensation should be mentioned.

Can an Employer Take Back a Formal Offer Letter?

The short answer to this question is “Yes”. An employer can take back a job offer after you have accepted it. They don’t have to provide a reason for that decision.

What to Do When You Receive Your Job Letter

To accept an offer, a candidate must sign and return a job offer letter as a formal acceptance of the position. If a job offer is contingent on you completing tasks, make sure you can complete them before accepting.

If you reject a job offer, do this in a professional manner. Use a formal letter thanking the company. Include a reason for your rejection of the offer.

To Wrap Up

If you receive a formal offer letter, it’s something to be happy about. It’s naturally exciting to know that your hard work has paid off and that a company wants you on board.

It’s an essential part of a formal job application and a necessary step when negotiating salary. An offer letter defines the positions that you’re applying for and its physical territory, as well as clarifying rights, duties, and responsibilities.

Once your letter is in hand, congratulate yourself and get ready to work hard at your new job.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

Writing a Formal Letter for Leave Application

Looking to write a formal letter for leave application? That’s not surprising. What is a Leave Application? Allowing for a…

May 19, 2022

When to Use a Formal Warning Letter

Are you wondering when to write a formal warning letter? What is a Formal Warning Letter? A warning letter is…

May 19, 2022

Writing a Subject Line in Formal Letters

Writing a subject in a formal letter is not as complex as you imagined. What is the Subject Line in…

May 19, 2022

Writing a Cover Letter for a Report

Are you looking to write a cover letter for formal report? You’re in luck — this article explores the detail.…

May 19, 2022

A Guide to Salutation of a Formal Letter

Salutation of a formal letter can exist in various forms. What Is a Salutation? A salutation is the greeting used…

May 19, 2022

Learn to Cite Formal Letter Enclosure

For people who send business letters on a regular basis, knowing how to cite a formal letter enclosure is essential.…

May 19, 2022