Writing Good Formal and Informal Letters

Contrary to popular belief, letter writing isn’t a thing of…

Contrary to popular belief, letter writing isn’t a thing of the past. People need letter writing for personal, professional and academic purposes. Letter writing formal and informal, can come in many forms, from digital to hard copy.

Difference Between Formal and Informal Letter

Letter writing Formal and informal letters

Formal letters address someone in a professional capacity. Meanwhile, informal ones are personal.

An example of a formal letter is one which is written to communicate complaints, requests, inquiries, proposals, invitations and other official matters. These are for business entities, establishments, and private and government institutions.

The recipients of such letters are private and government officials, authorities, seniors, colleagues and business partners. Application letters, inquiry letters, order letters and complaint letters are all formal letters.

The replies from the recipients to all these letters are formal letters.

An informal letter is one written in a non-official capacity. We write these to our friends, or family. These letters are personal letters. There could be many reasons for which we write these personal letters to our family and friends.

We tend to write informal letters when we want those who know us to know something important has happened in our life. Because of all the technologies we have to communicate , it’s rare to write informal letters these days.

Some more differences

Formal letters need to be vetted for proper formatting, grammar and spelling checks. Because these letters are often addressed to officials or authorities they very rarely contain errors. They are also kept brief and to-the-point as well as divided into distinct paragraphs to make them more readable.

Meanwhile, informal letters use casual language and don’t have a specific format. Letters written to close contacts are typically written using any writing pattern or tone that suits the writer.

How to Write a Formal Letter?

Depending on why it was written, a formal letter can have many elements. However, these are the most common parts: -The addresses of both the sender and recipient -Date -Correct titles of the recipient, -A subject or topic line, -Body (preferably with distinct and organized paragraphs), -A complementary close -The writer’s signature

Don’t forget to proofread your letter. Now that you’ve completed the first draft of your letter, read if over from start to finish and check for any errors contained within.

purple flowers on paper
Photo by Debby Hudson on Unsplash

How to Write Informal Letter?

  • Date and day
  • Salutation
  • Body
  • An intimate or complimentary closing

There are no hard and fast rules for informal letters. Once the person you are sending it to can understand its contents, the letter is acceptable.

To Wrap Up

Letter writing formal and informal letters is a necessary skill. When you were school-aged, you were able to write these formal and informal letters quite easily.

But once you started working, and you had deadlines to meet, it was a hassle to write formal and informal letters. However, that isn’t a problem, use the advice listed above, and they should help you with your letter-writing.

Frequently asked questions

What are the 3 types of letter?

  • Business Letters: These letters are written among business correspondents, generally contain commercial information such as quotations, orders, complaints, claims, letters for collections, etc.
  • Letters that follow a certain format and formality.
  • Letter of personal interest.

What are the main features of formal letter?

  • Salutation
  • Subject
  • Introduction, Content, and Conclusion.
  • Date
  • Addressee Name/Designation
  • Complimentary Close
  • Sender’s address
  • Addresses of the Addressee.

How do you write a good formal letter?

  • Please provide your name and contact info.
  • Include the date
  • Provide the recipient’s name and contact information.
  • AMS style subject lines:.
  • Salute the block style.
  • Describe the body of the letter.
  • Include a sign-off
  • Proofread your letter

How do you write a good informal letter?

  • The Sender’s address
  • Date
  • Greeting/Salutation
  • Introduction
  • The body of the letter.
  • Conclusion
  • Signature

What is formal letter example?

As an example, an employee may write a resignation letter to the manager of the company. The letter specifies the reason for the resignation. Private companies typically write formal letters in English.

What are the difference between formal letter and informal letter?

A formal letter is written in formal, professional language, whereas an informal letter is constructed in informal language; slang and colloquial terms may be used depending on familiarity between the sender and recipient. A formality level is another difference between these two types of letters.

How do you start a formal letter?

Beginning: Most formal letters begin with ‘Dear’ before the name of the person you are writing to. If you want, you can use your first name and surname, or title and surnom. Nevertheless, you must use the name of the person you are writing to if you don’t know what you are posting.

What means formal letter?

Here is a formal letter written in formal and ceremonial language following a certain format. Letters such as those written for official purposes are directed to authorities, dignitaries, colleagues, seniors, etc. and not to personal contacts or friends.

What is formal letter and informal letter example?

Formal LetterInformal Letter
It is written in a formal way or a professional way.It can be casual also.
It is an official announcement by a person or a firm.It is non-official.
The format of the letter should be followed.There is no particular format.

What is formal and informal sentence?

The formal language is characterized by the use of standard English, more complex sentence structures, infrequent use of personal pronouns and lack of colloquial or slang terms. Informal language allows for nonstandard English forms, colloquial vocabulary, and generally shorter sentence structures.

What is format of informal letter?

The letter always starts with the sender’s address on the top left-hand corner or right-hand side of it. On either side of the page, write the date below the address of the sender. An appropriate salutation should follow the date, such as “Dear ___.” The letter should include an introduction, body and conclusion.

Do we write subject in informal letter?

c) An informal letter can contain additional information and can be longer than a formal letter. In an informal letter, it cannot be necessary to have a Subject Line. You write your address the first thing you do. , i.e. A sender’s address.

What is difference between formal and informal?

Informally, language does not use colloquialisms, contractions or first-person pronouns such as “I” or “We.”. Texts or conversations between friends or family are usually used.

What are the 5 parts of an informal letter?

  • Opening Salutation. Generally, it is “Dear John”.
  • Closing Salutation
  • Address Block. This letter includes your return address and the date you originally wrote it.
  • Body Block. This is your letter content (introduction + main parts + final paragraphs).

What are the features of informal letter?

Letters written to close acquaintances of the writer, their friends, family, relatives, etc. Since these letters are designed for close relations, they are often informal and personal. For informal letters, casual language is used. It is possible that the letters have a slight emotional feel.

Writing Good Formal and Informal Letters

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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