The Main Features of a Formal Letter

What are the main features of formal letter? The answer…

What are the main features of formal letter? The answer is more surprising than you imagined.

What is a Formal Letter?

black and silver fountain pen with its cap off.
Photo by Álvaro Serrano on Unsplash

It is a type of letter writing that is used for official purposes, including business and professional communication. In order to improve our resources, remember that at some point, every individual will need to write formal letters on a variety of topics.

This form of communication is between two individuals who may or may not be well acquainted. But, they still maintain a respectful and distant relationship that requires formal formality.

Official letters (a type of formal letter) are often the formal type of letter used by offices, departments, or institutions to exchange official messages. This letter possesses certain characteristics that distinguish it from many other formal letters.

A formal letter uses a formal and ceremonial language. It follows a certain format. Recipients of official letters are officials, dignitaries, colleagues, seniors, etc., but not for personal contacts, friends, or family.

What Are the Features of Formal Letter?

Writing formal letters is more serious than other letter types. When a formal letter is required or used, the language and structure of the letter must be observed.

Unlike informal letters, language should be courteous and decent. Again, the letter should be simple, clear, and concise.

Slangs and ambiguous words are not used in formal letters.

There should not be any contraction during the writing of a formal letter. Contractions are words created by omitting or combining more than one word or sound. An example would be saying “I’m” instead of “I am.” 

Structure of a Formal Letter

A formal letter’s layout or format is one of its main features. Formal letters should be well-structured. Therefore, the parts of the letter must be present and, more importantly, should be appropriated to their correct positions.

The different parts of a formal letter are the following:

  • Addresses and Date
  • Greeting
  • Subject
  • Main Body
  • Closing Paragraph
  • Signing off

Let’s take a closer look at these parts. 

Addresses & Date

There are two addresses in a formal letter – the address of the sender and the address of the recipient.

The address of the sender should be on the right side of the letter. The recipient’s address, on the other hand, is on the left.

Greeting

A formal letter always starts with a salutation. It is placed below the recipient’s address and before the subject of the letter. 

Subject

The subject is the letter’s reason. In this section, the primary purpose is stated. For example, if this is a letter of resignation, the subject can be “Notice of Resignation.”

Main Body

The body is the most important part of a formal letter. This captures the essence of the letter and the message that the sender wishes to convey to the receiver. For convenience, brevity, and clarity, the body of a letter usually includes paragraphs.

Closing Paragraph

The closing paragraph must present the central idea of the letter, reinforce the aim and promote the actions the recipient expects from the sender. 

Signing Off

The letter’s last part includes the sender stating their name and appending their signature. Above the name and signature of the sender, you will find the phrases: “Yours faithfully,” or “Your sincerely,”.

Frequently asked questions

What are the features of a good letter?

Clarity, correctness, completeness, conciseness, attractiveness, coherence, courtesy, creativity, and effectiveness are qualities of a good letter. I believe that an effective letter gives the impression. It motivates the receiver to work in the way that the writer wants.

What are the features of informal?

  • (4) It is not deliberately constructed:.
  • Organisations that are formed.
  • (5) It’s not on the organisation chart.
  • 3) Independent channels of communication:.
  • (6) It is Personal:
  • (7) It Lacks Stability:
  • (2) It does not have written rules and procedures:.

What are the 4 features of formal letter?

This is the basic outline of formal or informal letters: a salutation, an introduction, a body text, and a signature.

What are the parts of a formal letter?

  • The Signature Line
  • Recipient’s Address. Here is the address where you will send your letter.
  • Enclosures
  • The Complimentary Close
  • The Body
  • The Heading. The return address is at the last line with the date on the heading.
  • The Salutation

What is a formal letter format?

A formal letter should include the sender’s address, date, receiver’s addresses, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

What are the 5 types of letters?

Letters of all kinds can be found here: Address Change Letter, Business Letter, Cover Letter, Farewell Letter, Well Letter, and so forth. There are many different types of letters, which are different in their content, occasion, and purpose.

How many features of informal letter do we have?

It includes the address, date, salutation, and body of the letter. Further sub-groups could be added to the body of the letter such as greetings, reason for writing the letter, and conclusion. The writer/sentent is followed by the signature. We will discuss the format listed above.

What are some features of informal letters?

An informal letter is written to close acquaintances of the writer, their friends, family, relatives, etc. Letters written to close relations have an informal and personal tone. On informal letters, casual language is used. Even the letters may have an emotional undertone.

What are 5 formal letter features?

Format Or Layout of a Formal Letter.

What are the 3 format of formal letter?

Business letters are divided into three types: block, modified block, and semi-block. They are written in the same way, including the same information, but layout varies slightly between them.

Is one of the features of formal letter?

The properties of a formal letter. On the left side lies the address and designation of the receiver. This is just below the date on this page. 3. Amen/ Greetings: Dear Madam/Sir.

What are the feature of formal and informal letter?

Basis for ComparisonFormal LetterInformal Letter
SentencesLong and complexShort and simple
SizeConciseLarge or concise
The Main Features of a Formal Letter

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

Writing a Formal Letter for Leave Application

Looking to write a formal letter for leave application? That’s not surprising. What is a Leave Application? Allowing for a…

May 19, 2022

When to Use a Formal Warning Letter

Are you wondering when to write a formal warning letter? What is a Formal Warning Letter? A warning letter is…

May 19, 2022

Writing a Subject Line in Formal Letters

Writing a subject in a formal letter is not as complex as you imagined. What is the Subject Line in…

May 19, 2022

Writing a Cover Letter for a Report

Are you looking to write a cover letter for formal report? You’re in luck — this article explores the detail.…

May 19, 2022

A Guide to Salutation of a Formal Letter

Salutation of a formal letter can exist in various forms. What Is a Salutation? A salutation is the greeting used…

May 19, 2022

Learn to Cite Formal Letter Enclosure

For people who send business letters on a regular basis, knowing how to cite a formal letter enclosure is essential.…

May 19, 2022

Write a Request Letter for Hotel Reservation

It’s best to prepare a formal letter for a hotel reservation ahead of time to prevent the stress of last-minute…

May 19, 2022

Guide to Formal 30 Days Notice Letter

If you want to notify your landlord about your desire to leave your rental home, you should give formal notice.…

May 19, 2022

How to Write a Withdrawal from School Letter

Sometimes, you can’t prevent it. You need to write a formal withdrawal letter from school for your child. This could…

May 19, 2022