Basic Guide: How to Write Grant Proposals for Nonprofits

Learning how to write grant proposals for nonprofits will equip you to create other proposals for contributions and corporate partnerships. Grant writing is an essential task that helps nonprofits achieve their goals. 

Grant proposals show potential funders why a nonprofit is worth investing in and how funds received will benefit the organization and its constituents.

In this blog post, we’ll show you how to write a nonprofit grant proposal from start to finish. Read on!

What Are Grants?

Grants are funds given to organizations or individuals for a specific purpose. They can come from government agencies, corporations, foundations, and other sources. 

Grants are usually awarded based on an organization’s ability to meet certain criteria and demonstrate need. Nonprofits often rely on grants to fund their operations and programs. Writing grant proposals is essential for nonprofits as it helps them secure the funding they need to continue their work.

Benefits of Grants for Nonprofits

Grants are an excellent way for nonprofits to get the funding they need to continue their essential work. Grants can provide much-needed financial support, allowing organizations to expand their reach and impact in their communities.

Here are some other critical benefits that grants offer to nonprofits: 

person writing on brown wooden table near white ceramic mug
Photo by Unseen Studio on Unsplash


One of the most significant advantages of grants is that they give nonprofits more flexibility than other forms of fundraising.

With grants, organizations don’t have to worry about meeting specific goals or deadlines; instead, they can use the money however they deem fit. This allows them to focus on what matters most—providing services and resources to those who need them most. 


Another great benefit of grants for nonprofits is that they provide sustainable funding.

With the grant money, organizations can plan for the future and use it to fund long-term projects or initiatives. This allows them to have a consistent source of income which, in turn, helps them maintain their operations over time. 

Increased Reach and Impact

Grants for nonprofits can provide a significant boost to an organization’s reach and impact. It gives access to resources that would be hard or impossible to get otherwise. Grants enable nonprofits to reach more people and broader communities previously inaccessible. 

For example, grant funding has enabled charities in rural and remote areas to improve infrastructure and provide services they couldn’t afford.

Opportunity to Invest in Marketing Campaigns

Donations allow NGOs to spend more on marketing, attracting new supporters and advocates who may not know about the cause.

Thus, donations, volunteerism, and other forms of engagement become feasible with greater funds. The outcome is higher visibility and a more significant collective effort to create real-world change.

How to Write Grant Proposals for Nonprofits: Tips and Best Practices

Writing successful grant proposals takes time and effort, but it’s worth it in the end. Here are some tips to help you craft effective and competitive grant proposals: 

Do Your Research

Before beginning, it is important to research and gather as much information about the funder’s priorities, goals, guidelines, and requirements as possible. 

Look into different types of available grants, who the funders are, and what criteria they use in deciding which proposals to fund. This will help you tailor your proposal to meet the funder’s needs and stand out from other applicants.

Research prospective funding sources to identify which best align with your project goals and requirements. Review application instructions thoroughly and compile all necessary materials like tax forms and a budget sheet beforehand. 

Be Clear & Concise

When crafting your proposal, be clear and concise in your writing.

Avoid using jargon or overly complicated language. Instead, focus on communicating the purpose of your organization and how the grant money will help further its mission. 

Follow Guidelines

Ensure to follow the funder’s guidelines for submitting proposals—otherwise, your proposal may not be considered. Pay close attention to the required information, how it should be presented, and when the proposal is due. 

Budget and Timeline

Creating a budget and timeline is also beneficial to ensure that all necessary tasks are completed promptly. This way, the nonprofit is free of pressure and can avoid costly mistakes.

Proofread Your Proposal

Lastly, proofread carefully before submitting to ensure everything looks correct and professional. By following these steps and using clear, concise language, nonprofits can successfully apply for grants.


By understanding the basics of grants and following best practices, you now know how to write grant proposals for nonprofits. Grants are an invaluable funding source for many nonprofit organizations, so taking the time to craft a well-written proposal is worth the effort. 

With careful research, clear communication, and attention to detail, you can create a compelling proposal to help your organization reach its goals.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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