Tips and Template For Swift Therapy Termination

A therapist or counselor may decide to terminate their professional relationship with a client for several reasons. And as a therapist, you must provide the reasons for termination and the steps necessary to support the client in taking the step forward.

To start the process, you’ll need to write a formal termination letter to client from therapist. And we’ve got some great tips and a sample template to help you out.

Reasons for Terminating a Client-Therapist Relationship

You can terminate a professional relationship with a client for several reasons. But it must always be done with the best interest of both parties in mind. Below are several reasons why you may want to terminate a therapist-patient relationship:

  • You see a significant reduction or elimination in the patient’s symptoms.
  • The patient has a condition that you are incapable of providing professional services. In cases like this, you are responsible for making appropriate referrals or obtaining the professional training necessary for the future.
  • Perhaps the client refuses to follow the recommended course of treatment or exhibits violent behavior. 
  • There is a conflict of interest. This occurs when your therapist has a relationship or personal connection with the patient. This could affect their professional judgment or expertise.
Photo by Nik Shuliahin on Unsplash

Tips for a Positive Therapy Termination

Therapy termination can often be very difficult and emotional. Handling this with tact and respect is important to both the therapist and the client.

These tips can help you during the therapy termination discussion, regardless of the reason for the termination.

  • In therapy, the purpose is to support the client. Therapists should be transparent about the reason for termination. Try to ease any hurt feelings the patient may feel.
  • No matter the reason for termination, be clear, direct, and compassionate. You should never blame a client, even if the client is difficult or you are not a suitable fit.
  • After the therapy termination, try to guide the client to where they can seek additional assistance if necessary.
  • A client should not be abandoned without warning. The State Licensing Board may not allow terminating therapy with no notice. You may need to conduct a final session without referring the client to other therapists. If you know the ethics and the rules of your state board, you can better serve your client and avoid disciplinary action.
  • If possible, refer clients to a highly qualified therapist specializing in their problems. This is especially important if you terminate the relationship due to fit issues or are unqualified to treat the client.

Sample Template For Termination Letter To Client From Therapist

Dear client, 

With a heavy heart, I must let you know that I will be terminating our professional relationship. This decision has not been made lightly, but after much reflection and consideration, I believe it to be in your best interests. 

Thank you for entrusting me with your care over the past few months/years. It has been an honor to work with you and witness your progress. I truly believe you can continue on this positive path, even without my help. 

If you ever need any assistance or support in the future, please do not hesitate to reach out to me. I wish you all the best in all of your future endeavors. 



Wrapping Up

Therapy termination can be a difficult and painful process with both short- and long-term ramifications. But the tips in this article aim to help make the process more straightforward and less traumatizing for both you and the client.

Make sure to write a professional termination letter to client from therapist. Keep your letter kind and encouraging. You want to terminate on a positive note with the client.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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