Writing a Retirement Email: an Effective Guide & Sample

A good retirement email will help you end your working career on a high note and transition smoothly into the next phase of life.

Writing a retirement email can be an emotional process. But not to worry, this guide on how to write a retirement email will help you write straight from the heart.

A retirement email is a great way to inform your professional contacts and employer about your retirement. The first thing to remember is that the tone of your retirement letter should be professional but sincere.

With some thoughtful planning and of course, the tips in this guide, you should be just fine. 

What Is a Retirement Letter?

A retirement email is a formal note submitted to one’s employer when it’s time to retire. Your employer needs to know about your retirement plans and when you plan to retire. It’s crucial to write this email to inform your hirer of your retirement and express gratitude for the opportunity you were given to serve.

Your email should also express gratitude to those you’ve worked closely with during your tenure. Overall, a retirement letter is a significant formality to concluding a career. It signals the end of one’s professional involvement within an organization. 

When written thoughtfully and carefully, this document provides closure for you, your colleagues, and your coworkers. Sending a retirement email before moving on to the next chapter of your life shows respect for your employer. And your impact will never be forgotten.

How to Write a Retirement Email

Writing a retirement email can be an intimidating task. After all, this is your final opportunity to say goodbye and part ways with your friends and coworkers in a pleasant way. Keeping that in mind, the following are some tips to help you craft an unforgettable farewell:

Step 1: Make It Personal

Start by mentioning how long you’ve been with the company, what projects you worked on, and who you interacted with. This will make your retirement more personal, not just another name leaving the team.

Step 2: Show Gratitude

Express your gratitude for everything the organization has done for you. Expressing appreciation helps end things positively and opens up opportunities for continued contact after retirement. Also, remember to mention special people and situations where their support was significant. 

Step 3: Offer Your Support

Offer your assistance to colleagues or the organization during the transition period. Supportive gestures like providing training to new employees or passing on valuable knowledge shows your character and dedication to the team.

Step 4: Share Plans for the Future

Mention any plans you have for retirement, like traveling, pursuing a hobby, or starting a business. Additionally, it allows people you know to stay connected in diverse ways.

Step 5: Stay Positive

Staying positive when saying goodbyes will allow everyone involved to focus on happy memories rather than dwelling on sadness. Feel free to joke around if appropriate. 

Writing a retirement email should reflect your personality and experiences while at the company. So take time to express yourself authentically and thoughtfully. And remember to wish everyone well!

Retirement Letter Example

white paper and brown envelope
Photo by Kate Macate on Unsplash

Subject Line: Retirement Time – Ready to Relax

Dear [Name], 

I have decided to retire from my position as [position] at [company] effective [date]. With a deep-rooted appreciation for the people and opportunities I’ve been presented with over the years, this decision has not been easy.

Throughout my career here, being part of such an esteemed organization has been a privilege and an honor. Although my responsibilities have evolved throughout my tenure, my enthusiasm and commitment to providing exemplary service have remained steadfastly resolute. However, after much reflection, I feel that now is the ideal time for me to pursue new endeavors. As I embark on this new journey, I look forward to building upon the skills and knowledge I’ve acquired.

It’s been truly gratifying to share the office space with coworkers who are so knowledgeable, compassionate, and kind. Thank you for your unwavering support and kindness during my time here. Please do keep in touch, as I’m sure our paths will cross again shortly. 

Wishing everyone much success, 

[Your Name]


Writing a retirement email can be tricky, but with the proper guidance, it can be a rewarding experience. Rather than aim for the perfect wordings, express your feelings honestly. As this is such an important milestone, using language that reflects your personal experience and expertise is also essential.

This guide on how to write a retirement emailwill help you write the perfect retirement email.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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