Writing Quality Vendor Performance Review, With Template

Are you looking for a way to evaluate and track the performance of your vendors?

Whether you’re managing relationships with suppliers, contractors, or service providers, have a vendor performance review template. This can help ensure that everyone is meeting their commitments.

A well-defined process makes it easier to assess vendor performance consistently and fairly. By establishing clear expectations upfront, it will be easier to identify improvement areas when evaluating each review’s results.

This article will provide an overview of what should be included in an effective vendor performance review template.

What Is a Vendor Performance Review Template?

A vendor performance review template is a document that outlines the criteria used to evaluate and assess the performance of your vendors. It should specify the goals and objectives for each vendor relationship.

Add what metrics you will use to measure their performance. The template should also include details about how often reviews will take place and who will be involved in the process.

What Should Be Included in a Vendor Performance Review?

When creating a vendor performance review, several vital elements need to be there:

Defined Expectations

This includes setting clear and measurable goals for each vendor relationship. These goals should be realistic and achievable within an agreed timeframe.

Metrics and KPIs

These should be related to the expectations set out and include qualitative and quantitative measures.

Review Schedule

 How often to review the vendors, and who needs to be in the process? Outline these in the template.

Feedback Mechanism

Establish a communication channel, so both parties can provide feedback and suggestions for improvement.

Documentation System

Finally, include a system for collecting supporting evidence to ensure accurate reporting and tracking of results.

What Should Your Vendor Performance Review Cover?

A yellow drawing of a light bulb pinned to a corkboard
Photo by AbsolutVision on Unsplash

Your template should cover all the relevant criteria for evaluating your vendors against established standards. This could include quality of service, compliance with regulations, and agreed-upon delivery schedules. Your template should also consider your company’s values and goals to ensure that all vendor relationships support those objectives.

It’s also important to consider how you will measure success in each category. This could include customer satisfaction surveys, financial performance data, or other metrics that track key performance indicators (KPIs). Be sure to specify the timeframe for measuring these results.

Finally, you must provide clear instructions on how to complete the review process. This should include deadlines for when reviews you need to complete and who is responsible for each stage of the process. Add what action needs to be taken if there are any issues.

Using Your Vendor Performance Review to Monitor Results

Once you’ve designed your template and identified how to evaluate performance, the next step is to set up a system for tracking results. This could include creating an automated dashboard displaying key metrics. Or setting up regular meetings with vendors to review progress.

Establishing a straightforward procedure for addressing any issues that arise during the review process is also essential. This should include identifying potential solutions, discussing with vendors, and revising agreements if necessary.

By following this process, you can ensure that all your vendor relationships are healthy and productive. This will help ensure that each of your partners meets their commitments and contributes positively towards your business goals.

Examples of Vendor Performance Review Template

Example 1

Objective: To assess vendor performance against agreed goals.

Metrics and KPIs: Service quality, regulations compliance, and delivery schedules.

Review schedule: Quarterly review to be completed by the end of each quarter.

Feedback mechanism: Monthly meetings with vendors to discuss progress and any issues.

Documentation system: Collection of supporting evidence for accurate reporting and tracking purposes.

Action plan for addressing any issues that arise or potential solutions discussed in a quarterly report.

Example 2

Objective: To evaluate the success of current vendor relationships and identify areas for improvement.

Metrics and KPIs: Customer satisfaction surveys, financial performance data, and key performance indicators (KPIs).

Review schedule: Annual review to assess results against set objectives.

Feedback mechanism: An automated dashboard that displays metrics and key performance indicators.

Documentation system: Collection of supporting evidence for accurate reporting and tracking purposes.

Action plan for addressing any issues that arise or potential solutions discussed in the annual report.


An effective vendor performance review ensures that all vendor relationships are healthy and productive.

Set clear expectations, identifying appropriate metrics and KPIs, establishing a regular review schedule, providing a feedback channel. Implement a documentation system, you can make sure that your vendors are meeting their commitments and contributing positively towards your business goals.

With these guidelines in mind, you can create a vendor performance review that will keep all partners accountable and help your business succeed.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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