How to Write Professional Cover Letters to HR

Much like a firm handshake, a cover letter is a great way to make an excellent first impression.

You can use it to highlight the relevant skills that would make you a great fit for the position. But it’s now always easy to write. If you’re stuck on starting your cover letter to HR or hiring manager, you’ve come to the right place.

This article will explore how you can write a professional cover letter that connects with HR. We’ve also included a great cover letter template to help you get started.

What is a Cover Letter?

A cover letter is like a little introduction to yourself when applying for a job. It’s the first thing your future boss will see before they even look at your resume!

The purpose of it is to explain why you want the job and what makes you a good fit for it. You can discuss your skills, experiences, and achievements to show how awesome you are.

IMPORTANT NOTE: Don’t just repeat what’s already on your resume. Use this as an opportunity to really sell yourself and make them excited to learn more about you.

Who Should You Address Your Cover Letter To?

There’s nothing more off-putting than a cover letter that starts with “Dear Hiring Manager” or “To Whom it May Concern.” You want to let the recipient know you made an effort to personalize your letter.

Here are some simple ways you can find out the name of the hiring manager to whom you should address your letter:

  • Check the job listing:Start by checking the job listing where you found the job you’re applying for. Often, the hiring manager’s name is included in the job posting.
  • Check the company website:Go to the company’s website and look for information about their management team or staff directory. 
  • Check the company’s LinkedIn:Look up the company on LinkedIn and search through their employees’ profiles. You might find the full name of the hiring manager there.
  • Ask around:Do you have friends that work for the company? Try asking them about the person in charge of reviewing job applications and cover letters.

How to Write a Professional Cover Letter to HR

Research the company and position you are applying for.

Before writing your cover letter, it is essential to understand the company’s mission, values, and culture. This will help tailor your cover letter to their needs and show that you have done your homework.

Address the cover letter to a specific person in HR.

As mentioned earlier, general email openings can be a major turn-off. Try to avoid this at all costs. You want to show that you have initiative and attention to detail when addressing your cover letter to HR.

Introduce yourself.

Introduce yourself briefly in the first paragraph of your cover letter. Mention your current position, experience level, and how you found out about the job opening.

Highlight your skills and experiences.

In the second paragraph, mention your relevant skills and experiences that match the job description. Explain how you can contribute to the company’s success.

Show enthusiasm.

Demonstrate a genuine interest in the company and its mission, and show how your own values and work ethic align with theirs. This helps convey your enthusiasm for the role and can set you apart from the competition.

End with a strong closing statement.

You can close the letter with a call to action. Invite the HR personnel to review your attached resume or portfolio and schedule an interview. And don’t forget to thank them for their time and consideration!

Cover Letter to HR or Hiring Manager Sample Template

Dear [Hiring Manager], 

I am excited to submit my application for the [Job Title] role at your company. I believe that my skills and experience make me a strong candidate for this position.

As a recent graduate in [Field of Study], I have gained valuable knowledge and skills through various internships and academic projects. In particular, I have developed expertise in [Key Skills/Qualifications] relevant to this role.

I am confident I can contribute to your team’s success by bringing fresh ideas, critical thinking, and a willingness to learn. Moreover, I am eager to join an organization that values teamwork, innovation, and professional development.

I would happily discuss my qualifications further in an interview or provide additional information as needed. Thank you for considering my application!


[Your Name]

Final Words

cover letter to HR or hiring manager is like the cherry on top of your job application. It’s the finishing touch that can make all the difference.

Remember, writing a great cover letter is all about showcasing your skills, experience, and passion for the job you’re applying for. Keep it simple and professional. Good luck!

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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