Harassment Complaint Letter to HR: With Free Sample

Harassment in the workplace is a very sensitive issue that affects millions of employees worldwide. It can take many forms, from sexual advances and bullying to discrimination based on race, gender, or religion.

Regardless of the type of harassment, employees have the right to report to their employer’s human resources (HR) department. Writing a letter to HR regarding harassment is essential in protecting your rights and ensuring a safe working environment.

In this blog post, we will throw more light on what constitutes workplace harassment, who to report it to. We also provide tips on how to write a compelling letter to HR.

What is Workplace Harassment?

Workplace harassment can is any unwelcome behavior that creates a hostile, intimidating, or offensive work environment. It can come in various forms, including physical, verbal, or visual conduct.

Here are some examples of workplace harassment:

  • Sexual harassment: This includes any unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature.
  • Discrimination: Discrimination based on race, gender, age, religion, or disability is considered workplace harassment.
  • Bullying: This includes any repeated or persistent behavior that intimidates, degrades, or humiliates an employee.
  • Verbal abuse: This includes yelling, screaming, insults, or any other language that creates a hostile work environment.
  • Threats: Any threat of physical harm, coercion, or blackmail constitutes workplace harassment.

What is Not Workplace Harassment?

It is essential to note that not all unpleasant behavior in the workplace constitutes harassment. Here are some examples of behavior that may not be considered harassment:

  • Constructive criticism. Criticism of work performance that is reasonable, fair, and constructive does not constitute harassment.
  • Isolated incidents. A one-time, unpleasant incident may not be considered harassment.
  • Personal dislike. Personal dislike or disagreement with a coworker does not constitute harassment unless it focuses on a protected feature such as race or gender.

Who to report workplace harassment to

If you experience harassment in the workplace, it is crucial to report it to the appropriate person or department. In most cases, this will be the HR department. However, if your company has a designated harassment officer, you can report the harassment to them.

You can also report harassment to your immediate supervisor. But it is advisable to report it to HR to ensure that it is properly investigated and documented.

Tips for Writing a Letter to HR regarding Harassment

If you decide to report harassment to your HR department, it is essential to write a letter. This letter should clearly outline the details of the harassment.

Here are some tips for writing a letter to HR regarding harassment:

  • Be specific: Provide specific details of the harassment, including the date, time, location, and any witnesses.
  • Stick to the facts: Avoid using emotional language or making accusations. Stick to the facts and let HR investigate the incident.
  • Be concise: Keep your letter brief and to the point. Provide only the necessary details.
  • Use professional language: Use professional language and avoid offensive or inflammatory language.
  • Request a meeting: Request a meeting with HR to discuss the incident further.
Photo by Tim Gouw on Unsplash

Sample of Letter to HR regarding Harassment

[Your Name]

[Your Address]

[City, State ZIP Code]


[HR Manager’s Name]

[Company Name]


[City, State ZIP Code]

Dear [HR Manager’s Name],

I am writing to report an incident of workplace harassment that I experienced on [Date] in [Location]. During my shift, [Name of perpetrator] made several unwelcome sexual advances towards me, including [provide specific details]. The harassment continued for several minutes, and I felt extremely uncomfortable and intimidated by the perpetrator’s behavior.

I believe that the conduct of [Name of perpetrator] violates the company’s policies against harassment in the workplace. In this regard, I am reporting this incident to ensure that appropriate action is taken to prevent any further incidents of harassment.

The HR department should investigate this incident promptly and take the necessary steps to ensure my safety and that of my colleagues. I am willing to provide any additional information or participate in any investigation related to this incident.

I also request a meeting with HR to discuss the incident further. And to learn about the steps that will be taken to address this situation.

I appreciate your prompt attention to this sensitive matter.


[Your Name]


Workplace harassment is a sensitive issue that can significantly impact employees’ mental and physical well-being. If you experience harassment, it is essential to report it to the appropriate person or department, such as HR or a designated harassment officer. Writing a letter to HR regarding harassment is vital to protecting your rights and ensuring a safe working environment.

Following the simple tips outlined in this blog post can increase the chances of a prompt and effective response from your HR department. Remember, you have the right to work in an environment free from harassment and discrimination.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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