Sending Resume to HR Manager: Email Sample & Guide

Sending your resume to an HR manager or potential employer via email can be daunting. Online job applications might feel like entering a black hole with no feedback. So, you want to provide all the relevant information and show yourself in the best light. 

This blog post will help you write a resume email sample that will reach its recipient and be taken seriously. Read on for essential tips and our suggested format when writing an effective resume-sending email.

Should You Send a Resume by Email?

When applying for jobs, many employers will specify which application method they prefer. Sending a resume as an email attachment is usually the most common way to send it to an HR manager or potential employer.

Sending your resume by email allows the recipient to save it for future reference and easily print out a copy if required. As every computer displays resumes the same way, it makes reviewing them easier and more consistent.

When Should You Send Your Resume by Email?

You should always send a resume by email when applying directly to an employer or HR manager, especially if they have requested it.

However, if you’re applying through an online job board or job-matching service, it’s best to follow the instructions on that website. In most cases, they will require you to submit your resume via a form.

How to Write a Professional Email Sample for Sending Resume

When writing and sending resume to HR manager email sample, there are a few essential points to keep in mind:

  • Use a professional email address – include your name, not just numbers, and letters.
  • Craft a clear subject line that summarizes the purpose of your email (e.g., “Job Application – Your Name”). 
  • Make sure the content of your email is concise but informative.
  • Attach your resume in either .pdf or .doc format. 
  • Proofread and spellcheck your email before sending it.
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Photo by Solen Feyissa on Unsplash

Sending Resume to HR Manager Email Sample

Subject: Job Application – Your Name 

Dear (Name of employer/HR manager), 

I am writing to apply for the (name of position) role at (name of company). My experience in (specific field/area) makes me an ideal candidate for this job. I have enclosed my resume, which further details my qualifications and work history.

If you have any questions, please do not hesitate to contact me. Thank you for your time and consideration. 


Your Name 

Attachment: Your Resume 

I look forward to hearing from you about this exciting opportunity. 

Thank you again for your kind attention. 

Best regards,

Your Name


Sending a resume via email to an HR manager or potential employer is often the first step in applying for a job. Use a professional email address and subject line, concise yet informative text, attach your resume in.pdf or.doc format, and reread and spellcheck before sending. 

The guidelines above will help you develop a professional and successful resume email sample that will reach its target recipient and be considered seriously. We hope this blog post has helped provide guidance on how to write an adequate email sample for sending a resume!

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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