Employee Referral Email to HR: Free Template

Writing a referral email to HR is an effective way to help your friends or family members land their dream jobs. It’s a simple process that involves reaching out to the HR department of your company and recommending a candidate for a particular position.

This blog post focuses on the essential points to remember when writing a referral email to HR. We discuss how to write a referral email to HR, and include a sample referral email to HR to help you get started. We also answer frequently asked questions about job referrals.

Important Points to Remember When Writing a Referral Email to HR

Referral emails can be an excellent way to recommend a friend, colleague, or acquaintance for a job position. However, it is essential to remember that a poorly written referral email can reflect poorly on you. And the person you are trying to refer.

Here are some critical points to remember when writing a referral email to HR.

Be clear and concise

Referral emails should be clear and to the point. Start by introducing yourself and your relationship with the person you are referring. Be sure to include the position they are applying for and why you think they would be a good fit for the role.

Highlight the person’s strengths

In your referral email, it is important to highlight the individual’s strengths and qualifications. Provide specific examples of their work experience or skills that make them a strong candidate. This will help the HR team understand why your referral would be a good fit for the role.

Be professional

When writing a referral email to HR, it is crucial to maintain a professional tone. Avoid using slang or informal language, and be sure to proofread your email for any errors before sending it.

Use a clear subject line

Make sure the subject line of your referral email is clear and concise. Use the person’s name and the position they are looking to apply for in the subject line. This will make it easy for the HR team to identify the email.

Ask for permission

Before referring someone, it is vital to ask for their permission. Let them know that you would like to refer them for the position and ask if they are comfortable with that. It is also important to ensure they have the qualifications and experience for the role.

Gmail open on macbook pro to use a Chrome extension to simplify the reading
Simplified email in Gmail photo by Solen Feyissa on Unsplash

How to Write a Referral Email to HR

Start with a greeting

Start your referral email with a greeting, addressing the HR professional by name if possible.

Introduce yourself

Introduce yourself and explain your relationship with the person you are referring. Provide a brief explanation of your experience working with them.

Provide details about the job opening

Include details about the job opening, such as the job title, department, and location. This will help the HR professional to identify the appropriate role for the person you are referring.

Highlight the candidate’s skills and experience

Provide information about the candidate’s skills, knowledge, and qualifications. Focus on the qualities that make them a good fit for the position they are applying for.

Conclude the email

Conclude the email by expressing your confidence in the candidate’s ability to excel in the role. Thank the HR professional for considering the referral.

Include a resume

If possible, attach the candidate’s resume to the email. This will make it easier for the HR professional to evaluate their qualifications.

Sample Referral Email to HR

Subject: Referral for [Candidate Name]

Dear [HR Professional’s Name],

I hope this email finds you well. I’m writing to refer [Candidate Name] for the [Job Title] position at [Company Name]. I have worked with [Candidate Name] for [X years/months] at [Previous Company Name]. [He/She] was a valuable member of our team and consistently demonstrated [his/her] ability to [insert skill or quality].

I understand that [Company Name] is seeking a candidate with [insert qualifications or experience]. Based on my experience working with [Candidate Name], I am confident that [he/she] would excel in this role. [He/She] has a strong background in [insert skill or experience], and I believe [he/she] would be a great addition to your team.

Thank you for considering my referral. I have attached [Candidate Name]’s resume for your convenience. Please, do contact me if you require any additional information.

Best regards,

[Your Name]


Writing a referral email to HR is a simple yet effective way to help your friends or family members land their dream jobs. Refer only those you have worked with them in the past or know well enough to vouch.

When writing the referral email, highlight the candidate’s skills and experience that make them a good fit for the position they are applying for. Keep the email brief and to the point, and don’t forget to attach the candidate’s resume if possible.

Following these simple steps can help your loved ones achieve their career goals and build stronger connections within your professional network.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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