A Guide to Writing an Appropriate Informal Resignation Letter

An informal resignation letter is just one letter used to…

An informal resignation letter is just one letter used to cease work at your current position. This article discusses what should be included in an informal resignation letter and how to write one correctly.

What is a Resignation Letter?

A resignation letter is a letter you write to your employer to resign from your position. It usually describes why you feel your resignation is appropriate.

It also provides your superiors with any information or documentation that might help them understand your decision to leave. This letter will only make sense if you follow the appropriate format.

A resignation letter is a thoughtful letter that is a way of giving someone notice or a proper resignation notice. It is to notify your boss of your soon-to-be resignation from your position. It could be a good idea to write a resignation letter if you have no intention of following through with the job.

A resignation letter is handy when you no longer wish to remain with a particular employer and want to say your farewells. The best way to depart from your organization is to write a courteous resignation letter. Resignation letters only need basic details to begin your exit process.

How to Write an Informal Resignation Letter

An informal resignation letter announces one’s intention to resign from one’s current position. It may or may not include the reason. Your letter doesn’t have to include all the details about your leaving.

Most important is to tender an apology for inconveniences caused and give a time frame when you will eventually stop working.

1. Address/date

Write a date in your letter. Also, include your personal details (name, contact number, and email address). Address your employer correctly, ensure to use the correct salutation, and include the company’s name.

2. The opening

Resignation letters can be tricky to write. While being informal and honest, you should maintain your professionalism. Go straight to the point. In your first paragraph, state the intent of your letter and when it takes effect from.

Apologize for inconveniences caused. Be firm and confident. Do not go overboard with details; provide only sufficient and necessary information.

3. Give proper notice

Ensure to give enough time to your employer, so they can find your replacement. State how long your notice period is and when you will eventually stop working.

The letter’s purpose is to inform them of your resignation and give them time to make any necessary adjustments that might be needed.

4. Describe why you want to leave

You don’t have to explain your decision, but it is best to give your employer an idea of the situation causing your departure.

If possible, state an alternative to your leaving (e.g., if you’re having a hard time/feeling unappreciated, you might negotiate a leave of absence). Use a friendly and polite tone while being concise and straightforward.

5. Offer to help with training

Offer to take meetings, screen resumes, and see through to the end of the hiring process for your replacement.

In addition, you should offer to help with training your replacement since the transition might be difficult. Stating this in your letter is essential, as it makes your employer understand your intentions.

6. Express Gratitude

Even if you’re leaving because you’re having a hard time or feeling unappreciated, this isn’t the time to state so. Hold back from saying any negative thing in your letter.

Instead, thank your employer for the opportunities you were given and the experiences you gained while working with them. You want to leave an impression.

7. End it on a friendly note

You should add your contact details at the end of the letter should your employer need to ask clarifying questions. In general, though, you want to leave your employer on a good note.

To that end, ensure the tone is friendly and thank your employer for the opportunity. End your letter with a valid subscription. You can use “Kind regards” or “Warm regards” before signing off with your name.

To Wrap Up

To avoid any hard feelings when you decide to leave your place of employment, be courteous and friendly when writing an informal resignation letter. The resignation letter will serve as a notice that you’re leaving the work environment, it’s important to make it as smooth as possible.

Frequently asked questions

Should you give a reason in a resignation letter?

How to include a reason in a resignation letter. If you can provide your employer with your reason for leaving, you are likely to be able to leave on the best terms possible. If you do not offer an explanation, your colleagues and supervisors could mislead your decision.

How do you write a resignation letter without burning bridges?

It is your responsibility to formally resign from your position with the company. Date your last day of work. Thank you for working at the company. Make sure you will assist with smooth transitions.

Is resignation letter formal or informal?

Your resignation letter should be strictly professional, but that doesn’t mean you can’t share your thoughts in a separate, informal message. Use the same tone as you would use on LinkedIn. If resignation letters involve emotions, they are still formal documents.

How do you write an informal resignation letter?

The following letter is an informal resignation letter for [Insert Manager’s Name] I am sorry to tell you that I will be leaving [In-Inserst Company] two weeks from today, on[Inserin. Thank you for all of the opportunities you have given me. Only the best for you, the team, as well as the company.

What to say when you hand your notice in?

If you are willing to give training to your replacement or hand over, please let me know. To end with a note of gratitude and well-wishing, for example: “I would like to thank you for your support and training during my time here, and I wish you and the team every success in the future.”. ‘.

How do you write a simple letter of resignation?

The following letter is a formal notification that I will be resigning from my job as [position title] with [Company Name]. My last day will be [your last day — usually two weeks from the date you give notice].

How do you write a nice resignation letter?

  • Current Date
  • Name and address of the company.
  • Statement of resignation
  • Let me know what you’ll do on your last day.
  • A two-week notice period.
  • Your job title
  • The opportunity is greatly appreciated your compassion.
  • I received a letter of assistance during the transition period.

What is the best reason for resignation?

Some reasons why you should leave a job include company downturn, acquisition, merger, or restructuring, as well as an effort to change – whether it be advancement, industry, environment, leadership, or compensation. Oftentimes, family circumstances can also play a role. It’s difficult to decide whether to leave a job.

How do you write a humble letter of resignation?

  • In an introduction, clearly state your objective.
  • Make sure you confirm your final job date.
  • (optional) Provide a reason for your leave.
  • Tutor colleagues or ease transitions.
  • Provide a respectful outburst and thank for the opportunity.
  • Please leave your signature at the end.

How do you informally quit your job?

  • Keep quiet. Tell your boss that you won’t quit before you tell your colleagues.
  • Quit in person. Don’t quit by email or phone. You will impress your employer with your professionalism.
  • Give a two-week notice. More is better.
  • Resign a job. After you quit in person, turn it in.

Is it OK to resign via email?

Are you allowed to resign via email? Resigning in person is the best way to do so. However, there are some situations, such as remote working positions or family emergencies, that require a resignation email.

Who should a resignation letter be addressed to?

An executive is required to send your resignation letter. If that is what you usually call them, it should be their first name. Your resignation letter should also be sent to Human Resources.

How do you tell your boss you’re quitting?

  • An in-person meeting is recommended.
  • Describe your reasons for quitting.
  • At least two weeks’ notice.
  • Facilitate the transition between jobs.
  • Express gratitude
  • Provide constructive feedback
  • Resign your formal job.
A Guide to Writing an Appropriate Informal Resignation Letter

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

A Creative Guide to Prose in Writing

What is prose? That’s the first question that comes to mind when trying to write spoken language in its ordinary…

June 20, 2022

Writing Informal Email for the B2 Exam

Being able to write emails in English is an essential skill. While it may look like it isn’t tricky, writing…

May 16, 2022

Writing an Informal 2 Weeks’ Notice Letter

You’ve landed a new, better job. Congratulations! Nevertheless, you must first give notice of your departure from your current role.…

May 16, 2022

What’s Informal Tone and Should You Use It?

Tone plays a significant role in writing. The tone of your voice is how you express your ideas. Included are…

May 16, 2022

What’s Informal Language & When To Use It?

No matter what you are writing, all writing styles can be identified as either formal or informal. You should know…

May 16, 2022

The Informal Cover Letter and Its Benefits

Cover letters are indispensable for many professional job applications and can help you sell yourself to your future employer. Writing…

May 16, 2022

Informal Invitation Letter Format With Example

The content of an informal invitation letter can vary based on your goals. As such, understanding the format of informal…

May 16, 2022

Important Phrases to Use for Informal Letter Writing

An informal letter is written to close friends, family members, and acquaintances. Unlike a formal letter, the recipient is often…

May 16, 2022

Informal Sentence: Know Its Usage With Examples

Writing an informal sentence is not nearly as complex as you imagined. What Is an Informal Sentence? An informal sentence…

May 16, 2022