A Guide to Writing an Appropriate Informal Resignation Letter

An informal resignation letter is just one letter used to…

An informal resignation letter is just one letter used to cease work at your current position. This article discusses what should be included in an informal resignation letter and how to write one correctly.

What is a Resignation Letter?

A resignation letter is a letter you write to your employer to resign from your position. It usually describes why you feel your resignation is appropriate.

It also provides your superiors with any information or documentation that might help them understand your decision to leave. This letter will only make sense if you follow the appropriate format.

A resignation letter is a thoughtful letter that is a way of giving someone notice or a proper resignation notice. It is to notify your boss of your soon-to-be resignation from your position. It could be a good idea to write a resignation letter if you have no intention of following through with the job.

A resignation letter is handy when you no longer wish to remain with a particular employer and want to say your farewells. The best way to depart from your organization is to write a courteous resignation letter. Resignation letters only need basic details to begin your exit process.

How to Write an Informal Resignation Letter

An informal resignation letter announces one’s intention to resign from one’s current position. It may or may not include the reason. Your letter doesn’t have to include all the details about your leaving.

Most important is to tender an apology for inconveniences caused and give a time frame when you will eventually stop working.

1. Address/date

Write a date in your letter. Also, include your personal details (name, contact number, and email address). Address your employer correctly, ensure to use the correct salutation, and include the company’s name.

2. The opening

Resignation letters can be tricky to write. While being informal and honest, you should maintain your professionalism. Go straight to the point. In your first paragraph, state the intent of your letter and when it takes effect from.

Apologize for inconveniences caused. Be firm and confident. Do not go overboard with details; provide only sufficient and necessary information.

3. Give proper notice

Ensure to give enough time to your employer, so they can find your replacement. State how long your notice period is and when you will eventually stop working.

The letter’s purpose is to inform them of your resignation and give them time to make any necessary adjustments that might be needed.

4. Describe why you want to leave

You don’t have to explain your decision, but it is best to give your employer an idea of the situation causing your departure.

If possible, state an alternative to your leaving (e.g., if you’re having a hard time/feeling unappreciated, you might negotiate a leave of absence). Use a friendly and polite tone while being concise and straightforward.

5. Offer to help with training

Offer to take meetings, screen resumes, and see through to the end of the hiring process for your replacement.

In addition, you should offer to help with training your replacement since the transition might be difficult. Stating this in your letter is essential, as it makes your employer understand your intentions.

6. Express Gratitude

Even if you’re leaving because you’re having a hard time or feeling unappreciated, this isn’t the time to state so. Hold back from saying any negative thing in your letter.

Instead, thank your employer for the opportunities you were given and the experiences you gained while working with them. You want to leave an impression.

7. End it on a friendly note

You should add your contact details at the end of the letter should your employer need to ask clarifying questions. In general, though, you want to leave your employer on a good note.

To that end, ensure the tone is friendly and thank your employer for the opportunity. End your letter with a valid subscription. You can use “Kind regards” or “Warm regards” before signing off with your name.

To Wrap Up

To avoid any hard feelings when you decide to leave your place of employment, be courteous and friendly when writing an informal resignation letter. The resignation letter will serve as a notice that you’re leaving the work environment, it’s important to make it as smooth as possible.

Frequently asked questions

A Guide to Writing an Appropriate Informal Resignation Letter

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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