6 Effective Ways to Simplify Sentences

Long and convoluted English phrases that fail to communicate the…

Long and convoluted English phrases that fail to communicate the message to the reader are of no use. If your readers get their brows furrowed while reading your content, know that you need to simplify sentences.

Some words and phrases can be trimmed or shortened to make your writing more readable. This article outlines six ways to simplify your text and improve readability.

Why Should You Simplify a Sentence?

Simplifying your sentence means removing unnecessary words, phrases, or clauses. It helps make statements easier to understand, especially for people whose first language is not English. If you are writing a phrase that is difficult to follow, you should simplify it.

Simplifying a statement is a good idea if you’re writing a professional or formal document. It will make your writing more concise and clear. As a result, you won’t get lost on the page. Simplifications reduce the time, energy, and cognitive load needed to understand your text.

KEEP THINGS SIMPLE brown wooden blocks placed on a white table.
Photo by Brett Jordan on Unsplash

6 Effective Ways to Simplify Sentences

Simpler statements will give you a clean and clear tone. It will reduce wordy writing and keep your document concise. Here are 7 effective ways to simplify sentences and make your writing more accessible to the audience.

1. Keep It Short

Aim for 15 to 20 words in a line because that’s generally long enough to convey your message without losing your reader’s attention. Even the most seasoned reader will find it difficult to comprehend sentences longer than 30 words.

However, too many short statements will make your writing sound choppy. Varying the length of your text will keep your writing lively, and your reader engaged.

2. Divide Long Statements

You must keep your writing structure simple enough for the readers to follow and not be distracted by too many words. Make your writing simpler by having your main point in a single statement.

If you have a long sentence that is too complex to read, divide it into shorter segments to make it easier to grasp. This also helps the reader understand the text better.

3. Use Short Everyday Words

The shorter and simpler everyday English words have fewer syllables and are easier to comprehend. These terms are less likely to be misinterpreted and take less time to read. Simplifying your text reduces the chance of confusion, which helps you achieve your purposes more effectively.

4. Write in an Active Voice

Writing in an active voice is a great way to reduce the word count. Moreover, it creates the statement in control of the reader, rather than passive.

Passive voice adds unnecessary terms to your writing and makes it feel uninteresting and lifeless. Using an active voice will instantly make whatever you’re saying sound more engaging. Look at the examples below:

Active: Laura bought a chocolate cake for the party.

Passive: A chocolate cake was bought by Laura for the party.

5. Reduce Adjectives and Adverbs

Although adjectives and adverbs tend to give the feeling of more genuine writing, they can also be redundant.

Reducing adjectives and adverbs to a considerable amount can drastically improve readability and simplify your text. When using adverbs to modify verbs, try using stronger adverbs to convey the meaning in fewer words.

6. Cut Out Unnecessary Words

Nobody likes long-winded text. The readers want clarity in writing and to-the-point answers. Cutting out unnecessary words makes your meaning more clear and concise. An example will make things clear.

Original: The students worked all day from 7 am in the morning to 5 pm in the evening to set up the new stage and prepare for the event for the Cultural Festival at the university.

Revised: University students worked all day from 7 am to 5 pm to set up the stage and prepare for the Cultural Festival.

To Wrap Up

Overly complicated phrases are difficult to understand and can strain the reader’s experience rather than enhance it. That is why simplified statements are often more efficient and concise. This article outlines some effective strategies to learn to simplify sentences and make your writing more clear and concise. Moreover, there are numerous free text simplifiers online that you can use to simplify your text in seconds!

Frequently asked questions

How can I simplify sentences?

  • Keep your sentences short.
  • One main idea per sentence.
  • Divide long sentences
  • A shortening sentence can be achieved by eliminating unnecessary words.
  • Do things in subject-verb-object order.
  • Keep the verb close to the subject and object.

How do you simplify complex words?

  • Compile relevant information. You should gather all the information you need to share, leaving out any important information.
  • Break it down
  • Organize the information
  • Use clear language
  • Formatting is a great tool for your project.

How do you rewrite a sentence?

  • Use stronger synonyms. Rewriting a sentence is easiest if you reword it.
  • Remove unnecessary words. A wide range of words is an example of an unnecessary phrase that could be simplified.
  • Play passive voice instead of active.
  • Spare up long sentences.
  • Paraphrasing is important

What is one of the best ways to improve sentence flow in an essay?

By combing two or more short sentences, you can show connection between events, stress important information, and create a smooth flow of ideas. Your use of varied and sophisticated sentence structures will improve your writing and improve your clarity.

Why are simple sentences effective?

To become proficient with simple writing, you need to learn how to write short sentences. Getting a complete idea across in fewer words allows you to be succinct and direct, and it improves the readability of a story. Hemingway was a master of minimalism in writing.

How do I simplify my writing?

  • Avoid unnecessary words. There is no merit in long-winded writing.
  • Use active voice
  • Channel Hemingway
  • Do not make the reader work.
  • Write to someone
  • Please stay focused on the visuals.

What is simplification in writing?

A simplification is the process of modifying the content and structure of a text in order to make it easier to read and understand, while preserving its main idea and approximating its original meaning.

What are the 11 rules of grammar?

  • Use Active Voice
  • How to Connect Two Ideas as One With a Comma.
  • Lists with serial commas.
  • In the past tense, add -ed to verbs.
  • Using the Semicolon to join two ideas.
  • Use the Simple Present Tension for Habitual Actions.
  • Present Progressive Tense for Actual Action.
  • Conjunctions that link ideas.

How much is simplify writing?

I’ll give you access to every Simplify product between $2-$5 per month (paid annually). The cost of coffee is not even that high. Price ranges in this range are determined by you.

How do you simplify the reading level?

Writing with Purpose, Clarity, and Efficacy is a great way to lower your reading level. Use plain language and write clearly. Reduce the number of words in your sentences. Make paragraphs shorter by increasing paragraph lengths.

What are 10 good sentences?

  • “Giving up doesn’t always mean you’re weak, but sometimes it means you’ve got the strength to let go.” – Anonymous.
  • “In three words, I can summarise everything I have learned about life: it goes on.” -Robert Frost.
  • “A happy family is but an earlier paradise,” – George Bernard Shaw.

Why do we simplify writing?

When it comes to writing, simplify it. Simple doesn’t mean dumb or stupid or talking down to your readers. You write your work so that people can read it, understand it, or learn from it. The same can be done with articles, content, or stories that readers will enjoy reading.

What makes a good sentence?

Subjects, verbs, and complete ideas make up a sentence. A sentence should make sense on its own. It’s also possible to refer to complete sentences as independent clauses. A clause is a group of words that make up a sentence.

How can I improve my sentence structure while speaking?

  • Use relative clauses
  • Use compound sentences
  • Use complex sentences
  • Use your active and passive voice.

How can I make my sentences better?

  • Keep it simple. Long sentences or overly complex sentences don’t necessarily make sentence writing complex.
  • Use concrete rhetoric
  • Employ parallelism
  • Mind your grammar
  • Properly punctuate
  • Practice writing
6 Effective Ways to Simplify Sentences

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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