Free HR Department Meeting Agenda Template

Are you looking for a way to streamline your HR department’s weekly meetings? Do you need an organized meeting agenda to keep everyone on track and ensure no critical topics are left out?

Then you’ve come to the right place! Today, we’ll share free HR department meeting agenda templates to get your meetings on the right foot. Keep reading to get started!

What Is an HR Department Meeting Agenda?

An HR meeting agenda is a document that outlines the topics and order of discussion during an HR department meeting. It typically outlines who will attend, when the meeting will take place, the objectives, and other vital details.

The goal is to ensure everyone stays focused on solving common issues faced by the HR department while keeping the conversation organized and productive.

Benefits of Using an HR Department Meeting Agenda

four men looking to the paper on table
Photo by Sebastian Herrmann on Unsplash

Using an HR meeting agenda can have several benefits. First and foremost, it ensures that all members know what needs to be discussed during each meeting so that everything is clear and well-spent.

Additionally, having a well-organized agenda helps to ensure that all relevant topics are addressed promptly and that the meeting stays on track. This helps prevent potential disputes or disagreements between members of the HR department.

HR Department Meeting Agenda Templates

We understand how hard it can be to put together effective agendas. You want them to cover all relevant topics in a logical order while also leaving room for flexibility.

That’s why we created these free templates—you don’t have to spend time developing something from scratch. We’ve included various sample topics and designs, so you can find the one that best suits your needs.

Template 1: Primary Meeting Agenda

This template is designed for standard weekly HR department meetings. It covers all the basics—from introducing new topics to reviewing progress from last week’s meeting. It also leaves plenty of room for discussion and flexibility as you check each case.

Template 2: Problem-Solving Agenda

This template is excellent for brainstorming solutions to specific issues within the HR department. It includes identifying a problem, listing potential solutions, evaluating those solutions, and deciding on a course of action.

Template 3: Team Development Agenda

This template is perfect for larger group meetings where you’ll discuss important topics such as team goals, responsibilities, and progress. It includes sections for each topic and an overall goal-setting session that will help keep everyone on the same page.

Example of an HR Meeting Agenda

We’ve included a sample meeting agenda to use as a starting point. Feel free to add or remove topics as needed.

  • Introductions
  • Review of last week’s meeting
  • Presentation of new topics/ideas
  • Collaborative discussion and brainstorming
  • Evaluation of potential solutions
  • Decisions and action plans
  • Closing remarks


Q: How Often Should HR Department Meetings Be Held?

A: The frequency of your HR department’s meetings will depend on the size and structure of your organization. Generally speaking, holding weekly or bi-weekly sessions is a good idea so everyone stays updated on the latest news and developments.

Q: What Should I Include in an HR Meeting Agenda?

A: A practical HR department meeting agenda should include topics related to employee relations, policies, procedures, and other relevant issues for the team. Additionally, it’s essential to leave room for open discussion and brainstorming so that all members can contribute their thoughts and ideas.

Q: What Should I Do If the Meeting Goes Off Track?

A: If the conversation starts to veer away from the agenda, it’s important to gently guide it back on track. Remind everyone of the main goals for the meeting and politely ask those straying off-topic to pause their comments until a more appropriate time.


We hope you found this blog post helpful in helping you create more effective HR department meetings.

Remember, having a clear agenda is essential to a successful meeting. It keeps everyone focused and on track while ensuring you discuss all relevant topics. With the help of our free templates, creating those agendas has never been easier. So go ahead and give them a try!

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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