How to Write an Excellent Professional Cover Letters

Whether it’s for a job or internship, a professional cover…

Whether it’s for a job or internship, a professional cover letter can help you make the most of every opportunity. By using a general cover letter template, you can easily create cover letters for different types of applications.

Cover letters are a great way to display your character and personality. It sets the tone for future interactions with employers. To make things easier, we’ve covered some great tips your can use to how to write great professional cover letters.

Follow these steps, and you’ll be on your way to making a perfect cover letter that will land you your next job.

A person writing on a piece of paper using a pen.
Photo by Green Chameleon on Unsplash

What Is a Cover Letter?

A cover letter is usually a document that accompanies a resume. It further explains who you are and why you want an interview. 

Cover letters aren’t just marketing tools; it is also an opportunity for you to tell the company more about your skills and qualifications. It should focus on your strengths and experience to encourage the hiring manager to set an interview with you.

Are Cover Letters Really Necessary?

Some people think a cover letter is unnecessary when applying for jobs. But resumes alone will never show you as knowledgeable and competent as a cover letter.

It is a more personal way to show what makes you different from others. This showcases your variety of skills and accomplishments.

What Your Cover Letter Should Contain

There are four main parts that every cover letter should have. They are the letter heading, salutation, message body, and closing paragraph. Let’s look at these parts in greater detail.

Heading

The headings generally include your contact information as well as the recipients’. Include your mailing address, email address, phone number, and city or county codes. You may also choose to put a link to your professional profile.

Salutation

The phrasing of your salutation is dependent on the person you are addressing. Some formal salutations include “Dear” or “To whom it may concern.” You can also go down the more casual route by simply saying “Hello.”

Message

The message of your letter can be divided into three main paragraphs. These are your introduction paragraph, body paragraph, and closing.

  • Introduction

In the Introduction, you can state a few brief things about yourself. This is also the part where you mention the agenda of your letter. If you’re applying for a job, state the position you’re applying for and where you saw the job post.

  • Body

Here’s where you can delve deeper into the details of your agenda. You can talk about your qualifications and experience in the field that you’re applying for. You can also add a more personal touch by talking about a hobby and a personal interest other than your career.

  • Closing

Make sure that you make a strong conclusion to your letter by ending on a positive note. Tell your recipient that you are looking forward to working with them. You can also provide a call to action that you want the recipient to take. And most importantly, don’t forget to thank them for their time.

Letter Ending With Signature

You can end your letter with common closing words like “Respectfully” or “Sincerely.” Write your name at the bottom and sign it. Signing a letter adds a more personal touch to it.

How to Write Great Professional Cover Letters

Personalize Them

Every cover letter differs depending on its purpose and your relationship with the recipient. Make sure that you customize the letter for that particular person. Be clear about the message you’re trying to deliver.

Don’t Drag on for Too Long.

A good rule of thumb for how long your cover letter should be is less than one page. If a cover letter is longer than that or not concise enough, it can set a negative impression on the hiring manager.

The goal of a cover letter should be to introduce yourself to a company. It should convince them you are the perfect candidate for their job. Avoid overly lengthy and unnecessary statements.

Highlight Your Strengths

Remember to include your value proposition in the message. Help them understand why you are the perfect candidate for the position and why you are interested in the company.

Highlight your strengths and qualifications so that they know you are qualified for the position. You can include achievements, internships, leadership positions, or projects you’ve taken part in.

Don’t Just Repeat Your Resume.

Your cover letter should provide support for your resume, not repeat it. Don’t just state the facts. You can also add a personal touch by talking about your desire to work with the company. Don’t be afraid to add some personality to it!

General Cover Letter Template

[Date]

[Your Name]

[Personal Contact Number]

[Your Personal/Company Address]

[Name of Recipient]

[Company Name]

[Company/Recipient Address]

Dear Mr/Ms [Recipient Name],

[Introduction]

  • Include a brief self-introduction
  • Talk about your agenda/ the position you’re applying for
  • Where you found the job post

[Body Paragraph]

  • Describe your skills, previous work experience, your role, etc.
  • Talk about your strengths and expertise
  • State your educational attainment and professional achievements
  • What skills, knowledge, or other advantages can you offer?

[Closing Paragraph]

  • Tell them that you appreciate their time.
  • Say that you look forward to hearing from them in the future.
  • Include a call to action

Respectfully,

[Your Name and Signature]

Final Thoughts

Finalize your cover letter with a powerful conclusion. Make sure to proofread it before sending it. A bad cover letter can cost you your dream job. So don’t take this task lightly. Use a general cover letter template, so you can have a better idea about what to do and where to start.

Think about how you can use your cover letter to highlight your most relevant skills and why you’re best for the job. By connecting your experience to the requirements for the job, you can showcase your talents and showcase your value to the company.

Frequently asked questions

What are the 3 parts of a cover letter?

The cover letter should consist of three paragraphs: introduction, sales pitch, and conclusion.

What is the best opening line for a cover letter?

Don’t forget to mention that you’ll bring something to the company: you’re going to get into more details after your opening, of course. However, your cover letter opener should still say, “This person can do something for us,” rather than “This job would really help them.”.

How do you write a powerful cover letter?

  • Let the letter be addressed to a specific person.
  • The purpose of your letter should be clearly stated.
  • Don’t rewrite all of your resume.
  • Use action words and do not overuse the pronoun “I.”.
  • Please reiterate your enthusiasm and thank the reader.
  • Keep your formatting consistent.

What should not be included in a cover letter?

  • Information not related to the job.
  • Negative comments about your current or past employer.
  • Too Many Paragraphs
  • Grammar or spelling errors.
  • Salary requirements or expectations.
  • All That Isn’t True.
  • The wrong company name or the wrong contact person’s name.

How do you write a cover letter for 2022?

  • Provide your contact information.
  • Name the hiring manager as you speak.
  • Make an effective opening paragraph.
  • Describe why you are qualified.
  • Use your experience to relate to the company’s needs.
  • Let’s close with a concise closing paragraph and sign off.

What should a professional cover letter include?

  • Information about you
  • Date
  • Contact person’s name, title, employer, and address.
  • Salutation
  • Opening Paragraph
  • Middle Paragraph
  • Second Middle Paragraph
  • Contact information and closing.

What are the 4 parts of a cover letter?

Several sections make up a cover letter: your contact information, a salutation, the body of the letter, an appropriate closing, and a signature.

How do you sell yourself in a cover letter?

  • Invest in the company before writing.
  • Make certain you have the best 2–3 achievements that fit their needs.
  • Share your work accomplishments, not just your job duties.
  • Add numbers to show the full extent of your work.
  • Invoke your enthusiasm for their organization.

How do you start a professional cover letter?

  • Your accomplishment is the first step.
  • Provide advice about what you can offer your company.
  • Show off your love for the company.
  • Add someone relevant to your name by saying you know them.
  • Exhibit enthusiasm, excitement, and passion.
  • Please refer to their current events.
  • Exhibit creativity & humor.
  • Be direct

What are the top 5 tips for a cover letter?

  • Ask for feedback and proofread.
  • Customize your letter
  • Make sure you address the pieces that are missing.
  • Keywords and supporting details should be included.
  • Do not repeat your resume.
How to Write an Excellent Professional Cover Letters

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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