Business Letter of Inquiry Free Template Samples

Need to write an inquiry letter but don’t know where to start? Well, you’ve come to the right place. The best way to start writing your business letter is to look at a business letter of inquiry sample. And we’ve got a ton of sample templates you can refer to in this article.

These templates are for a varied number of purposes. Check them out and see which will work best for you and your situation.

What Are Business Inquiry Letters For?

Inquiry letters are written to solicit something, mainly information, from the recipient. You can send these inquiries as a formal letter (outside your company) or via email. Before sending an inquiry, ensure you’ve exhausted all other means, such as the company website, to find what you need.

There are three main categories of inquiry letters. Here’s a quick look at them:

  • Status inquiries: Used to ask for references or recommendations from the recipient.
  • Routine inquiry: This email is sent to an individual or company to gather specific information.
  • Sales-related inquiries: Sent to a company or individual to obtain information about a product or service. This is usually the first step in preparing a sales report.
Business Letter of Inquiry Outline
Photo by Microsoft Edge on Unsplash

Business Letter of Inquiry Outline

[Your Name]

[Address]

[City, State, Zip Code]

[Today’s Date]

[Recipient/Business Name]

[Recipient/Business Address]

[City, State, Zip Code]

To whom it may concern:

[Body of the letter]

  • Statement of the letter’s intention
  • Relevant details about the inquiry
  • Call to action at the end Sincerely,

Business Letter of Inquiry Sample Templates

For a follow-up on a purchase order

Dear [Name of Contact], 

We hope this letter finds you well. We are writing to inquire about the status of our purchase order for [Product or Service]. Our records indicate that the order was placed on [Date], and we have yet to receive the merchandise. We would greatly appreciate it if you could provide us with an update on the order. Thank you for your time and assistance. 

Sincerely, 

[Your Name]

Job Post Inquiry

To Whom It May Concern, 

I am writing regarding the job post I saw on your company website. I am interested in applying for the position and would like to know more about the requirements and expectations of the role.

For your reference, I have attached my resume to this letter. I would appreciate any feedback you can provide. Thank you for your time and consideration. 

Sincerely, 

[Your Name]

Product/Service Inquiry

Dear [Name of Company], 

I am writing to inquire about your [product/service]. I am very interested in learning more about it and potentially using it in my business. Could you please provide me with more information about the product/service, including pricing?

I would appreciate any additional information you can provide. Thank you for your time and consideration. 

Sincerely,

[Your Name]

Rent Inquiry

Dear Sir or Madam, 

We are writing to inquire about renting your property for our upcoming event. We expect approximately [Number of guests] and would need exclusive use of the premises for [Duration of the Event]. And we would be responsible for all damages and would leave the property in its original condition. 

If you are interested in renting out your property to us, please inform us as soon as possible so we can make arrangements accordingly. Thank you for your time and consideration. 

Sincerely,

[Signature]

Quick Tips for Writing a Good Inquiry Business Letter

An inquiry letter should be brief and to the point, containing only relevant information. Here are some tips you need to keep in mind when writing an inquiry letter:

  • Begin the letter by clearly stating your title, position, or status.
  • Specify what kind of favor or information you would like from the client.
  • Ensure that you don’t include irrelevant details in the inquiry letter.
  • Provide a brief explanation regarding the purpose of the letter and its importance

Conclusion

An inquiry letter can cover a lot of different topics and purposes. It could be to ask about job offers, products, or services. Keep it short and professional.

Make your inquiry letter as simple and purposeful as possible, and eliminate unneeded details for it to be effective. Refer to the business letter of inquiry sample in this article to help you get started!

Business Letter of Inquiry Free Template Samples

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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