Better Guide to Formal Business Cover Letter

Most businesses expect you to write a formal business cover letter when you apply. This shows that you really care about getting this job and not just any job. A well-written cover letter leaves a great first impression on the employer. It gives you an upper hand in ways a resume won’t be able to. This letter lets you showcase your writing skills and attention to detail and provide information that won’t fit the resume.

This article explains how to write an application letter for a business job, along with some effective examples.

What Is a Formal Business Cover Letter?

A formal business cover letter is a document that explains your interest in the company when you’re applying for a job. You include this persuasive piece of writing with a resume to introduce yourself to a potential employer.

A cover letter aims to explain why you’re the best candidate for the role. Besides explaining your knowledge, background experience, and interest in the company, a cover letter can also set the tone for your professional relationship. You want this letter to be the best as it is the first impression you make on the employer.

Why Is a Cover Letter Important?

A business cover letter not only documents personal information but also sets the tone for the rest of the letter. It also impacts how it is received and prioritized. A precise and professional cover letter is critical for any job application. And it can also create a positive impression when receiving a solicitation for a new position.

Generally, you won’t require a personal cover letter. But a well-crafted cover letter with personal details can be as impactful as a formal cover letter.

Tips to Write a Great Cover Letter

A cover letter need not be the full manuscript of your resume. You write the cover letter in a different format, with a focus on convincing the reader to hire you.

For a cover letter, you must have a clear narrative with a specific goal of why the reader should hire you. The cover letter should also not just be a list of your skills without any relevant examples of past experience and accomplishments.

Here are some important tips to write a great cover letter:

Do Proper Research Before Writing

Your first step is to learn more about the company and the specific job you want. You should read the job description carefully, and also check the company’s website, its executive Twitter feeds and LinkedIn profiles.

Concentrate on the Future

The purpose of your resume is to look back on your experience and where you’ve been. But the cover letter should concentrate on your goals for the future. Consider it as the link between the present and the future that describes what you intend to do after this and why.

Make Your Personal Value Apparent

Recruiting managers are looking for someone to help them solve problems. Show that you are knowledgeable about what the company does and some of the challenges it faces.

Keep Your Tone Polite & Authentic

Don’t go overboard in your flattery words or say anything that you can’t back up with supporting details. Make sure to keep your tone polite and authentic. Also, you don’t want to undermine yourself or your message, so keep your letter professional.

Elements to Include in an Application Letter for a Business Job

Most often, formal cover letters are attached to resumes and other materials as an introduction to the candidate. A good cover letter must include the following:

  • Salutation: A professional greeting that addresses the hiring manager’s name.
  • Introduction: An attention-grabbing introduction that briefly describes you and your intention to apply for the open position.
  • Body paragraph(s): A paragraph or two outlining your accomplishments, skills, education, and relevant work experience.
  • Closing paragraph: A final paragraph with a call to action (CTA) requesting the hiring manager to schedule an interview with you

Formal Business Cover Letter Templates

A business application letter is sent to a prospective employer to inform them of your interest in taking a job position. It is essentially the employer who decides, but the letter helps them gain a deeper insight into your skills, passion, and background. Following are two formal business cover letter templates generated by the amazing AI-powered Hey INK tool!

Template 1

Dear Hiring Manager,

I am writing to apply for the Output in English Language position with XYZ Company. I am confident that I am the ideal applicant for this position and would contribute significantly to your team.

As an English language specialist, I have a deep understanding of the complexities of the language. I can effectively communicate both verbally and written, which makes me an ideal candidate for this role. In addition, I have experience working in a fast-paced environment where deadlines are often tight. This has allowed me to develop strong time management skills and stay calm under pressure.

I am confident that I can exceed your expectations in this role and add value to your company. I would welcome the opportunity to discuss my qualifications further with you at your earliest convenience. Thank you for your time.


[Your Name]

Template 2

Dear Hiring Manager,

I’m writing to apply for the [position] you have open at your company. Based on my research and interest in the industry, I believe I would be a perfect fit for this role.

As someone with [years of experience/specific skills], I am confident I can bring value to your team and help your company succeed. In addition, I possess outstanding [communication/organizational/etc.] skills which will enable me to excel in this position.

I would greatly appreciate the opportunity to discuss my qualifications with you further. Please don’t hesitate to contact me at [email address] or by phone at [phone number]. Thanks for your time and consideration.


[Your name]

Template 3

To Whom It May Concern,

I am writing to apply for the sales representative position at XYZ Company. I am confident that I have the expertise necessary to excel in this role and would be a great addition to your team.

As a sales representative for ABC Corporation, I was responsible for generating new business, managing customer accounts, and achieving monthly sales targets. I have an excellent track record of success in meeting and exceeding expectations. In addition, I have superb communication and interpersonal skills that allow me to build strong relationships with customers and colleagues alike.

I believe my skills and experience make me the perfect candidate for this job. And I am eager to put my abilities to work for XYZ Company. I’m looking forward to going into further detail about my qualifications in an interview. I truly appreciate your thoughts and time.


[Your Name]

Template 4

Dear hiring manager,

I am writing to apply for the [position] at [company]. I am confident that I have the skills and experience necessary to excel in this role.

As a [previous job title], I have developed strong [skill 1], [skill 2], and [skill 3]. These skills will be invaluable in a new role. In addition, I have gained extensive experience in [area of expertise], which will be a great asset to your team.

I am excited to put my skills to work in a new position and contribute to your company’s success. I believe I can be a valuable asset to your team and look forward to demonstrating my abilities.

Thank you for being so considerate.


[Your name]


The cover letter is a chance to introduce yourself, show you have the skills, and make your future employer remember you.

A cover letter can make you stand out among the other applicants applying for the same position. To make your formal cover letter stand out and rise to the top of the pile, follow the guidelines and templates in this post.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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