Excellent Voicemail Message Script for Business

Have you ever wondered how to write a professional voicemail message script for business?

We have compiled a list of voicemail script examples that you can use to greet your customers and clients in an effective, professional way.

Voicemail greetings convey a lot of important information with a few simple sentences. A professional voicemail message improves your reputation, presents you as more competent, and persuades the recipient to keep engaging with your business.

It would be helpful to have some sample voicemail messages you can reference before you record your own message for your business. This article will discuss the importance of voicemail greetings and outline some work-related greetings for inspiration.

What Is a Good Voicemail Greeting?

A good voicemail greeting is a short and professional message. It encourages a caller to engage with the individual or company again if they couldn’t connect the first time. It also promises to contact them back as soon as possible.

Start your voicemail greeting by introducing yourself in a friendly, approachable tone. This temporary voicemail is set for callers when you’re unavailable at your desk or cannot take their call.

It’s also important to sound positive and enthusiastic. This will encourage the recipient to view your business in a positive light and want to continue working with you.

Importance of a Voicemail Message Script for Business

Managing client calls during busy times and up sticks can sometimes be challenging. So a voicemail message can be helpful to give a quick, temporary response to callers who could not connect the first time.

The customer experience is more crucial than ever, and offering a voicemail option demonstrates to the client that you value their query or complaint. It lets them know that you have a system in place to get in touch with them.

Also, your voicemail should make a good first impression by having a professional, friendly, and informative greeting.

a man in blue dress shirt holding a black smartphone and working on a laptop
Photo by David Hahn on Unsplash

Examples of Work Voicemail Greetings

white printer paper on white table
Photo by Tiffany Tertipes on Unsplash

Below are some examples of work voicemail greetings that must only be used for the work phone that you personally use.

The highly effective greetings allow you to build a relationship right from the voicemail. These voicemail messages can also help to inform customers or clients of any important updates.

  • Hi, you’ve reached the voicemail of (insert your name here). I’m currently out of the office. Please leave a detailed message, and I will return your call as soon as possible. Thank you for your patience.
  • Thank you for calling ABC Company. Unfortunately, I can’t take your call at this time. Please leave a thorough note after the tone, and I’ll return your call as soon as I can. Thank you, and have a great day!
  • Hello, this is [name] at [company]. If you need a speedy response, send me an email at [insert email address], and I’ll get back to you by EOD tomorrow. If it’s not urgent, leave me a message with your name and phone number. Enjoy your day.
  • Hi, you’ve reached Sarah. I’m currently on parental leave, but you can reach my colleague John at (555) 555-5555 or via email at john@email.com.
  • Thank you for reaching out! I am currently unavailable to take your call, but I will return your message as soon as possible. Thank you for your patience.
  • Hello, you’ve reached the voicemail of [Your Name]. I’m currently away from my desk but will be back soon. Please leave your message, and I’ll respond to you as quickly as possible.

Examples of Short Voicemail Greetings

Business people usually don’t have a lot of time to spend on one thing. So, use the following short voicemail messages to get to the point fast and ask them to quickly leave a message

  • Thank you for calling. I am currently out of the office on vacation but will be back on Monday, November 7th. If you need immediate assistance, please contact my colleague at extension 123. Thank you.
  • Thank you for calling! I’m sorry I can’t answer the phone right now. Please leave your name, number, and a brief message after the tone, and I’ll get back to you as soon as possible. Thanks again for calling!
  • Hi, this is [your name]. Either I’m at a meeting or I’m not at my desk. Kindly leave your name, number, and a quick message, and I’ll get back to you ASAP. Thank you.
  • Hi, you’ve reached [name] at [company]. I’m sorry I can’t take your call right now. Please leave a note, and I’ll contact you as soon as possible. Thanks for calling!
  • Hello, thank you for calling. I am unable to take your call right now. After the tone, kindly leave your name, phone number, and message. I will return your call as soon as possible.

Conclusion

Voice messages are a great way to communicate with clients and customers, and it’s crucial that your voicemail greeting be professional and compelling.

A good voice message is one with a clear, concise message, an appealing call to action, and relevant information that’s easy to understand. This article explains why voicemails are important for your business with some short voicemail greetings as examples.

Excellent Voicemail Message Script for Business

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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