Ways to Create an Appropriate Closing for a Business Letter

We all know that first impressions count, and when it comes to business correspondence, the closing of a letter is just as important as its opening. The proper ending can make your letter stand out in readers’ minds and help create a lasting impression.

With that in mind, let’s look at some tips for creating an appropriate closing for a business letter.

What Is the Appropriate Closing for a Business Letter?

The appropriate closing for a business letter will depend on the nature and tone of the correspondence.

Generally, it should be concise and professional. You can use some definitive conclusions for formal letters, such as “Sincerely” or “Respectfully.” However, you may also use something more casual if your relationship with the recipient warrants it.

Types of Closings

There are several different types of closings that you can use in business letters. These include:

• Sincerely – This is a standard closing for formal communications. You should always accompany it with your name or initials.

• Best regards – This is slightly less formal than “Sincerely”. People often use it in less severe communications.

• Respectfully – This closing is typically for more formal letters. Examples are those sent to a government agency or other authority figure.

• Warm regards/Best wishes – You can use these for more personal or friendly letters. Your name or initials can accompany it.

• Thank you – you can use this for informal letters thanking someone for their help or assistance. It should always include your name or initials at the end.

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Tips for Creating Appropriate Closing for a Business Letter

When writing a business letter, some key elements must be included: an opening greeting, the main body of the text, and an appropriate closing. The proper ending can leave readers with a positive impression and set them apart from other writers. Here are some tips for creating a fitting closing for a business letter:

1. Use Professional Language:

Avoid slang or overly casual language when crafting your closing. Stick to professional phrases such as “Sincerely” or “Respectfully yours” instead.

2. Express Gratitude:

If you’re writing to thank someone for their help or support, express your gratitude in the closing sentence of your letter.

3. Include Your Contact Information:

If you’d like to make it easy for the reader to contact you, include your phone number and email address at the closing of your letter.

4. Mention a Follow-Up:

If you’d like to be contacted again or need additional information from the reader, let them know this in the closing sentence of your letter.

5. Include Your Signature:

At the bottom of your letter, include a handwritten signature with your full name.


Whether it’s professional language or expressing gratitude, the correct closing sentence of a business letter can make all the difference in how your message is received.

With these tips in mind, you’ll be well on your way to creating an appropriate closing that will leave readers with a positive impression. Good luck!

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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