Free Professional Resignation Letter Templates

Deciding to resign from your job is never easy. When you’ve made the decision to resign from your job, it’s important to do it in a professional and drama-free way.

Your best option is to use a professional two weeks notice letter template. These templates will help you quit your job gracefully while still conveying your appreciation for the opportunity to work with the organization.

Two weeks is the mandatory notice period for most American employers. You must give proper two weeks’ notice before leaving a job. This standard is also applicable in other places outside the United States.

How to Write a Professional Two Weeks Notice Letter

It is important to follow a few steps when writing a professional two weeks notice letter.

First, you should include the date of your letter, as well as your name and contact information. Next, you will need to address the letter to your direct supervisor or human resources department.

In the body of the letter, concisely state your intention to quit the job. It should also contain the date of your last day of work. Be sure to show gratitude for the chance to work in the organization. Finally, you will want to sign and date the letter before sending it off.

Professional Two Weeks Notice Letter Template You Can Use

We have a few well-written two weeks notice letter templates here. Look through and select a professional two weeks notice letter template that works best for you.

Template 1

Dear HR Manager, 

I am writing to let you know that I will be quitting my position as Staff Coordinator with KNI, effective 28th January 2023. This wasn’t an easy decision for me to make, but I have decided to look for new career opportunities. I am forever grateful for all the opportunities that I have had while working here. I have truly enjoyed being part of the team, and I will miss everyone. 

If I can do anything to help in the next two weeks, do let me know. Again, I appreciate everything and thank you.

Sincerely, 

John Doe

Template 2

Dear HR Manager, 

Kindly accept this letter as notice that I would like to resign from my position as Supervisor at KNI Constructions on 28th January 2023. It wasn’t easy to make this decision, but I’ve chosen to pursue other opportunities. I would like to thank you for the opportunity to work here and for all the support I got during my time here. I’m confident that I will leave behind a legacy of great work and wish only the best for the company in the future. 

If there’s anything I can do in these final two weeks, kindly let me know. Again, thank you very much for everything. 

Sincerely, 

Jane Doe

Template 3

Dear HR Manager, 

I am writing to inform you that I plan to resign from my position as General Manager at Milky Superstore. My last day of work will be 28th January 2023. 

I appreciate the opportunity to work here, and for all the experiences and skills I have gained. I wish you and the other team members all the best in the future. 

Sincerely, 

John Doe

Final Thoughts

A professional two weeks notice letter is a formal letter sent to an employer to notify them of an employee’s intention to resign. You should send the letter as soon as you’ve decided to resign. You typically address the letter to your direct supervisor.

The templates above were generated using the Hey INK tool. You can also generate amazing content, including different types of letters using this tool. The tool allows users to access INK’s array of 120+ short form tools from a single interface.