Effective Steps and Tips to Rephrase Sentences

When we pen our thoughts, we do it spontaneously. Sadly, it doesn’t always come out well. Many are familiar with notes from editors asking that essays be rephrased or paraphrased for diverse reasons.

If you don’t know how to rephrase sentences, you’re at the right place. In this article, we analyze everything about paraphrasing texts.

Our analysis includes reasons that could warrant sentence rephrasing and how to do it manually. A section of the article is also dedicated to how to paraphrase sentences using various AI tools.

What Is Sentence Rephrasing?

When you rephrase a text, you change the words and structure of the sentence without altering the meaning. This means it may be done by removing and adding words, changing word order, or replacing words with their synonyms.

Why Do We Paraphrase Sentences?

There are different circumstances that make sentence paraphrasing necessary. Two major ones are stylistic and clarity purposes. Let us explain these reasons and others.

1. Stylistic Reason

Different audiences and situations warrant different tones. An editor can ask you to rephrase your writing to fit the mood of the publication. It could be to maintain the tone and style or to fit the language in a specific format.

Thus, you can reword your work to sound more formal or casual. In such cases, there’s nothing fundamentally wrong with the idea you’re presenting. The only issue is how you’re presenting the idea.

2. Clarity

When the idea in an essay is not clearly presented, you may have to work on it again. The aim of any writing is to communicate ideas. If you fail at this, the writing is useless. Thus, a writer that wants to rewrite such a text will pay attention to sentence structure and word usage. Long, hard-to-read sentences should be divided, and convoluted expressions and words should be swapped for simpler alternatives.

3. Originality

Plagiarism is frowned upon in all aspects of writing. It is not condoned in academia and online writing. There are strict punishments for students that plagiarize, and Google also penalizes copied content. To avoid such penalties, it is best to paraphrase your writing and make it as original as possible.

How to Rephrase Sentences

After explaining the aspects above, it’s time to offer an explanation of how to rephrase sentences. There are two broad ways to rephrase sentences. The first is to do it manually from one sentence to the other. The other is to use an online artificial intelligence rewriting tool.

Fountain pen placed on an empty page of a jotter.
Photo by Aaron Burden on Unsplash

Tips for Manual Sentence Paraphrasing

  • It is important to set a clear goal for your paraphrasing endeavor (clarity, stylistic, or originality).
  • You could have multiple goals.
  • If you’re trying to make your work clearer, consider finding simpler synonyms for complex words.
  • If you’re trying to make your work free of plagiarism, consider switching active voice to passive voice and vice versa.
  • Add more examples to enhance clarity.
  • Divide long sentences into two or three simple sentences for clarity.

Best Tools for Paraphrasing Sentences

Manual paraphrasing requires a lot of time. However, a good AI tool only needs a few prompts and a click of a button to paraphrase your text.

An AI paraphrasing tool has a semblance of human intelligence built into it. This intelligence allows it to make meaning of words and sentences and manipulate them like an average human being.

Essentially, AI tools can use the tips for manual sentence paraphrasing listed above to help rewrite sentences.


INK AI tool is another quality option for rewording paragraphs of text. The tool has many parts that improve the writing process. The paid plan offers four main tools:

INK’s rewriting and paraphrasing tools are components of the AI writer. 

With the rewrite button, users can create unique texts from the existing ones. It rewrites in three tones: normal, formal, and casual. In addition to this, users can use the “simplify” and “expand” buttons as needed. 

INK’s unique selling point is that it offers easy integration with various platforms. It has a WordPress plugin, a Chrome extension, and software options for multiple platforms.


With a track record of excellent results, QuillBot is one of the leading tools for paraphrasing sentences. It provides two free rewriting modes with an additional five accessible on the paid version. The web interface is intuitive and easy to use. For better integration, users can use the Chrome and Word extensions. 

In addition, you can use QuillBot to generate citations for research papers. Other services available are:

  • Grammar checker to check grammar
  • Plagiarism checker to check plagiarism
  • Co-writer to serve as writing assistant
  • Summarizer to summarize a text

Article Rewriter Tool

If you want a one-time tool for a quick job, Article Rewriter Tool is a good option. To ensure that the output suits your needs, you can check a box to make to paraphrase capitalized words as well.


Paraphrasing sentences helps writers express themselves better. There are many automatic tools to choose from. Irrespective of the tool used, users should be sure to proofread the output at least once. This ensures that the output satisfies your communicative goals.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

Improving Articles With Automatic Sentence Paraphraser Tool

Creating written content is hard enough. No one wants to manually go over long lines of writing trying to rephrase…

August 17, 2022

Advanced Tools to Better Rephrase Sentences Online

Many reasons may necessitate the need to rewrite or rephrase your writing. Perhaps you want to make it sound more…

August 17, 2022

Free Advanced Tools Can Rephrase Your Sentences

Your editor has returned your article, asking you to rephrase some of the sentences for some reasons. You’re downcast behind…

August 17, 2022

Effective Steps and Tips to Rephrase Sentences

When we pen our thoughts, we do it spontaneously. Sadly, it doesn’t always come out well. Many are familiar with…

August 17, 2022

Free Online Sentence Paraphrasing Tools

A free sentence rephraser tool helps you to rewrite your sentences while maintaining the meaning. There are, of course, many…

August 17, 2022