Letter Samples to Cancel Bank Cheques

In case of a lost or stolen cheque, you can…

In case of a lost or stolen cheque, you can inform your bank formally through a cheque cancellation request letter. You can also do this if you’ve issued a post-dated cheque to someone you want to cancel. Writing a cancellation letter is very straightforward. But if you’re unsure how to start, it can help to look at some sample letters for reference.

Today we’ll look at some great samples to give you an idea of how to structure your letter. We’ll also quickly discuss what your letter needs to include.

A person wearing a watch writing something on a notebook.
Photo by Alejandro Escamilla on Unsplash

What is a Cheque Cancellation Request Letter For?

If you’ve issued a cheque to someone, and you want to cancel it, it’s best to call the bank immediately. After that, you can follow up with an official cancellation request letter.

This will instruct the bank to issue a stop payment and not cash in the cheque when it is presented for payment. It’s important to note that you need to inform the bank before the check clears.

Here are some of the main things you need to include in your letter:

  • Your Full Name
  • Name of the Payee or person the cheque was issued to
  • Date of Issuance
  • Cheque Number
  • Value

When writing your letter, make sure to use the standard format. You’re writing to your bank, so you need to use formal salutations and a professional tone when writing. You don’t need to state the reason for canceling the cheque, but you can also include it to help the bank understand the circumstance.

Letter Samples to Cancel Bank Cheque

Example 1

[Date]

To:

[The Manager]

[Bank Name]

[Bank Address]

Subject: Stop payment of cheque no. [#] dated [xx/xx/xxxx]

Dear Sir/ Madam,

I request you to stop payment of cheque no. [#] dated [xx/xx/xxxx] issued to [Payee] amounting to [Amount]. I issued the check as an advance payment for my purchase order but have not received the ordered items.

Please cancel the cheque as soon as possible. Thank you.

Yours sincerely,

[Name and Signature]

[Account Number]

Example 2

[Your Name]

[Address]

[Today’s Date]

[Name of Bank Manager]

[Name of Bank]

[Address of Bank]

Subject: Request to stop payment on lost cheque number [#] on account number [#]

Dear [Bank Manager]:

This is a formal request that you not process clearance for the lost cheque number [#]. It was issued on [Date of issuance] to [Name of Payee] for the amount of [#]. Please treat this cheque as canceled if it is presented for payment. We have issued a new cheque to the payee.

Thank you.

Respectfully,

[Name and Signature]

Example 3

[Date]

[Branch Manager]

[Bank name]

[Bank Address]

Subject: Stop Payment Request for Cheque No. [#]

Dear Sir/Ma’am,

This is an urgent request from [Company Name[ to cancel cheque payment no.[#] issued to [Payee Name]. Two months ago, we issued this post-dated cheque in the name of [Authority company] as payment for [Purchase order]. However, they did not reach their end of the agreement.

Please confirm the processing of this cancellation. Thank you very much.

Best Regards,

[Name and Signature]

[Company and Position]

Final Words

Writing a cheque cancellation request letter isn’t all that complicated. You just need to follow the standard letter format and include all the necessary information. Refer to these letter samples, and you’re to be on your way to writing a good cancellation letter.

Letter Samples to Cancel Bank Cheques

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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