Introductory Mail to a New Team: a Free Guide

Joining a new team can be intimidating. Nonetheless, you can rise above the intimidation by writing an email to colleagues to introduce yourself.

Writing such an email puts you in the driving seat and lets you steer the initial communication. In addition, the introduction mail allows you to tell colleagues what you’ll be adding to the team. In the end, they’ll have something to look forward to.

If you don’t know how to go about it, we have a sample introductory email to colleagues that you can use.

Photo by Antonio Janeski on Unsplash

Why Do You Need to Send an Introduction Email to Colleagues?

An introduction email allows your new teammates to get to know you ahead of your first physical encounter.

Apart from this, the mail is a great way of setting the tone for great teamwork. This is because sending this mail portrays you as an individual who values team members’ communication. 

A word of caution, remember that this mail is a short reminder to colleagues of your presence. If you send it too late, the purpose of it will be defeated.

Tips for Writing Introductory Emails

Here are free tips to help you write the perfect introductory email to colleagues.

  • Make sure your tone is related to the company’s culture.
  • Introduce yourself and include some background information.
  • Show that you’re enthusiastic about this new role and can’t wait to start.
  • Use a friendly email subject line.

Sample Introductory Email to Colleagues You Can Use

The sample introductory email to colleagues below can serve as a template for you to write yours.

Sample 1

Hello, my name is ____. I am a new employee at ____. I look forward to working with everyone and learning more about the company. Thank you for welcoming me into the team.

Sample 2

Hello [name], 

I am a new employee at [company name]. I am excited to be working here and getting to know all of you. My name is [name], and I will work in the [department name] department.

I look forward to getting to know you all better and working together. Thank you for welcoming me to the team.

Sample 3


I am one of the new employees here at the company. I’m excited to work with everyone and learn more about the company. I’m looking forward to getting to know everyone better and hope to contribute as much as possible.

Sample 4

Hello, my name is _______ _______, and I am the new employee you were expecting. I am really looking forward to working with you all and learning more about the company. Thank you for giving me this opportunity.

Sample 5

Hello [Name], 

I am [Your name], and I have recently joined the company as a new employee. I look forward to working with you and learning from your experience.


Communication is critical because it ties together the individual with the in-office and remote links.

The daunting task of ensuring your email sends the right message to the right person falls on you. These emails are short form and brief, and don’t require too much creativity, are most effective when used in groups.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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