Sample HR Manager Job Description: Administrative Duties

A Human Resource manager is responsible for overseeing the human resources functions of a company. They are crucial in attracting, retaining, and developing top talent and ensuring employment laws and regulations compliance. This is why hiring the best HR manager is vital – without one, the company may fail to assess, hire, and train employees properly. A sample job description of HR manager will help you outline the responsibilities and duties of this challenging position. 

You cannot overstate the importance of a clear and comprehensive HR manager job description. It is crucial for candidates applying to this position at your company to understand what is expected of them. 

This article covers the critical components of an effective HR manager job description, including responsibilities, skills, and job requirements. Additionally, we provide tips for creating a practical job description and include a sample job description of HR manager.

HR Manager Responsibilities and Duties

The HR manager is responsible for setting goals and expectations for job roles and recruiting suitable candidates.

Recruitment and hiring, employee relations and retention, training and development, performance management, and legal compliance are all tasks an HR manager handles. Some specific responsibilities and duties of an HR manager may include the following:

• Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
• Working with the management team to develop and execute plans for staffing, succession planning, and performance evaluation.
• Overseeing the recruitment and selection process, including job postings, resume review, and interviews.
• Handling employee relations issues, including grievances, disciplinary actions, and performance improvement plans.
• Providing guidance and support on employee benefits, compensation, and employee policies.
• Ensuring compliance with labor laws and regulations, including reporting and record-keeping requirements.

Required Skills and Qualifications

Excelling in the role of an HR Manager requires specific skills and qualifications. These may include:

• Leadership and management experience.
• Excellent communication and interpersonal skills.
• Conflict resolution and problem-solving abilities.
• Knowledge of employment laws and regulations.
• Proficiency in HRIS systems and other HR technologies.
• Ability to evaluate, interpret, and make data-driven decisions.

HR managers also need to understand the company’s business and industry, as well as continuous learning and development.

Typical Job Requirements

There are some common requirements that are often included in a job description. These may include:

• A bachelor’s degree in HR or a related field.
• Previous HR experience, preferably at the managerial level.
• Professional HR certification, such as the PHR (Professional in Human Resources) or SPHR (Senior Professional in Human Resources).

In some cases, a master’s degree in HR or a related field may be preferred or required.

Tips for Writing an Effective HR Manager Job Description

Some tips for writing an effective job description include:

1. Clearly State the Duties and Responsibilities of the Position:

This will help candidates understand the scope of the role and whether it aligns with their skills and experience.

2. Outline the Required Skills and Qualifications:

Be specific about the skills and qualifications that are necessary for the role. This will help attract candidates who are a good fit for the position.

3. Include Information About the Company Culture and Values:

Job descriptions should include information about the company’s culture and values.

4. Mention Any Specific Job Requirements:

If there are certain education or experience requirements for the role, be sure to include them in the job description. This will help ensure that only qualified candidates apply for the position.

5. Use Language That Is Clear and Easy to Understand:

Avoid using industry jargon or complicated language that may be confusing to candidates.

6. Include a Compelling Overview of the Company:

Give an overview of the company and its mission in addition to outlining the duties and responsibilities of the HR manager role. This will help attract candidates who are passionate about the company’s vision and values.

7. Keep It Concise:

A long and drawn-out job description may turn off potential candidates, so be sure to keep it concise and to the point.

Sample Job Description of HR Manager

Here are some sample job descriptions for an HR manager position:

Sample 1

We are seeking an experienced HR manager to join our team. HR Managers oversee human resource functions, including recruitment and hiring, employee relations and retention, training and development, performance management, and legal compliance. Candidates should have:

• A bachelor’s degree in HR or a related field.
• 5 years of HR experience.
• Professional HR certification (PHR or SPHR).
• Strong leadership and communication skills.
• A deep understanding of employment laws and regulations, are a must.

Sample 2

Our growing company is looking for a dynamic HR manager to lead our HR team. The HR manager will be responsible for developing and implementing HR strategies and initiatives that support the overall business goals.

As a key player, you will collaborate with the management team on staffing and succession plans. Additionally, you will be responsible for employee relations, advising on employee benefits, and ensuring compliance with labor laws and regulations.

You should have three years of HR experience, a bachelor’s degree in HR or a related field, and excellent interpersonal skills.

Sample 3

Job Summary:

The HR Manager is responsible for the overall management of the human resources function within the organization. HR managers develop and implement HR policies, programs, and procedures, as well as employee relations, recruitment, training, development, performance management, and compensation.

Supervisory Responsibilities:

The HR Manager will oversee a team of HR professionals and support staff, including HR generalists, recruiters, and HR coordinators. They will be responsible for managing and developing the team, setting performance goals and objectives, and providing ongoing feedback and coaching.

Duties/Responsibilities:

• Develop and implement HR policies, programs, and procedures in line with company goals and objectives
• Manage employee relations, including handling grievances, disciplinary issues, and conflicts.
• Oversee the recruitment process, including sourcing, screening, and interviewing candidates.
• Coordinate training and development programs for employees.
• Manage performance appraisal processes and provide ongoing feedback to employees.
• Administer compensation and benefits programs, including salary and benefits negotiations.
• Collaborate with management to identify and address HR issues and opportunities.
• Maintain employee records and files in accordance with legal requirements.

Required Skills/Abilities:

• Strong communication and interpersonal skills
• Excellent organizational and time management skills
• Capability to handle sensitive and confidential information discreetly
• Proficiency in HRIS and MS Office
• Knowledge of HR laws and regulations
• Ability to analyze and solve problems

Education and Experience:

• Bachelor’s degree in HR or a related field
• Five years or more of experience in HR management
• PHR or SPHR certification preferred

Sample 4

Job Summary

The HR Manager will be responsible for leading the human resources function for a growing tech company. This includes developing and implementing HR policies and procedures, managing employee relations, overseeing recruitment and onboarding, and administering compensation and benefits.

Responsibilities

• Develop and implement HR policies and procedures that align with company goals and objectives.
• Manage employee relations, including handling grievances, disciplinary issues, and conflicts.
• Oversee the recruitment and onboarding process, including sourcing, screening, and interviewing candidates.
• Administer compensation and benefits programs, including salary negotiations and employee benefits enrollment.
• Collaborate with management to identify and address HR issues and opportunities.
• Maintain employee records and files in accordance with legal requirements.
• Participate in employee training and development programs as needed.
• Stay up-to-date on HR laws and regulations and ensure compliance.

Job Type: Full-time

Skills

• Strong communication and interpersonal skills.
• Excellent organizational and time management skills.
• Capability to handle sensitive and confidential information discreetly.
• Proficiency in HRIS and MS Office.
• Knowledge of HR laws and regulations.
• Ability to analyze and solve problems.

Experience

• Bachelor’s degree in HR or a related field.
• Minimum of 6 years of experience in HR management.
• PHR or SPHR certification preferred.

Pay

• Competitive salary based on experience and qualifications.

Benefits

• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Employee assistance program.
• Professional development opportunities.

Schedule

• Work schedule is from Monday to Friday, 9 am to 5 pm.

License/Certification

• Professional in Human Resources® (PHR) or Equivalent.

Sample 5

Job Summary

The HR Manager is responsible for the overall management of the human resources function in the organization. This includes overseeing all HR activities such as recruitment, employee relations, performance management, and training and development.

Supervisory Responsibilities

The HR Manager will be in charge of an HR team of professionals and support staff.

Duties/Responsibilities

• Develop and implement HR strategies and policies.
• Manage employee recruitment and onboarding processes.
• Handle employee relations and performance management issues.
• Oversee training and development programs.
• Administer benefits and compensation programs.
• Ensure compliance with all HR-related laws and regulations.

Required Skills/Abilities

• Strong leadership and management skills.
• Excellent communication and interpersonal abilities.
• Strong analytical and problem-solving skills.
• Proficiency in HR software and systems.

Education and Experience:

• Bachelor’s degree in HR or a related field.
• At least five years of HR experience, with at least three years in a managerial role.
• Professional HR certification (such as PHR or SPHR) preferred.

Conclusion

A job description of an HR manager is an important tool for attracting and retaining top talent. By clearly spelling out the roles, and job requirements of the role, you can attract qualified candidates who are suitable for the position. It is important for prospective candidates to understand the requirements and expectations regarding the role.

The sample job description of HR manager above will guide you in writing the perfect job description. Outlining the duties, responsibilities, skills, abilities, education, and experience required will help you hire only qualified individuals.