Effective Professional Overview for Administrative Assistant

A professional overview is a short introduction at the top of your resume that draws the employer’s attention. It hints at appropriate experience, career accomplishments, and abilities you possess as a job applicant.

The professional overview is a summary of your professional life, that aims to attract employers and get them to read through your resume. The professional overview examples for administrative assistant in this guide will help you craft the best overview.

Administrative Assistant Professional Overview

The role of an administrative assistant is key in every organization. They perform administrative duties such as filing, typing, copying, scanning office documents, answering phone calls, and interacting with clients. These duties are necessary for every organization, hence hiring an administrative assistant is crucial.

The professional overview of an administrative assistant should contain your skills, experiences, and achievements as an administrative assistant. It should make the employer interested in your application.

Your professional overview should provide the employer with a broad picture of your suitability for the job. It should help them see how you stand out.

Benefits of Writing A Good Professional Overview

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  • It creates a good first impression on the employer.
  • A good professional overview makes your resume stand out from the other applicants.
  • It helps employers to recognize your skills and experience in relation to the administrative position available.
  • A good professional overview encourages the employer to carefully review the rest of your resume.
  • It increases your chances of getting the job.

Writing A Professional Overview for Administrative Assistant

A professional overview is the summary of your resume. It should be tailored to the position you are applying. This is because administrative assistants are required in various industries, but their job requirements differ based on the organization.

Here are some of the details to guide you in writing your professional overview:

1. Start with an introduction.

A professional overview must have a captivating introduction. Use an introduction that makes the employer want to read more. Your introduction should be tailored to the requirements of the position you seek.

A catchy introduction that could draw the employer’s attention is:

“Skilled administrative assistant with a broad understanding of office procedures, technological know-how, and strong communications skills.”

2. Highlight your Skills

You need various skills to succeed in the field as an administrative assistant. These skills must be written in the professional overview and must be based on the job description. Some of the skills you must possess as an administrative assistant include the following:

  • Verbal and written communication 
  • Effective time management 
  • Recognizing and solving a problem
  • Organizational skills 
  • Ability to function independently without supervision
  • Ability to pay attention to detail 
  • Technological know-how
  • Strategic planning 
  • Resourcefulness
  • Inventory management, such as record keeping
  • Customer service.

3. Mention your Education

Administrative assistants typically need a GED (General education development test certificate) or a high school diploma.

Administrative credentials, such as a CAP (Certified Analytics Professional), can provide you an advantage over other applicants. Include every relevant credential you have in the professional overview. You can also mention additional training in general office practices, spreadsheets, payroll, and simple accounting software if you have any.

3. Include your Work Experience

Your professional overview should also contain every work experience in line with the role you are applying for. This makes you stand out even more.

4. Highlight your achievements

This is the catch in your professional overview. You have to be specific about your achievement because every employer wants to see what you have done with all the experience you have.

Use numbers, figures, or percentages to quantify all the good things you accomplished in your previous job.

For example. “Organized an inter-departmental training program for junior staff that led to a speedier processing of client complaints. This resulted in a 32% improvement in customer satisfaction.”

Tips for writing a Professional Overview for Administrative Assistant

  • Use only formal language.
  • Avoid very long and unnecessary details.
  • Use keywords relevant to the position you are applying for.
  • Always proofread for mistakes.

Professional Overview Examples for Administrative Assistant

Example 1

Experienced administrative professional with over 7 years of experience in providing support to senior-level executives. Possess excellent organizational and communication skills, able to handle sensitive information discreetly. Demonstrated success in managing multiple tasks simultaneously while meeting deadlines.

Example 2

Efficient and organized administrative professional with over seven years of experience supporting executive-level staff. Strong attention to detail with the ability to take on multiple tasks while maintaining a high level of accuracy. Possess excellent communication and problem-solving skills.

Example 3

An experienced and skilled administrative assistant with a proven ability to maintain composure under pressure. Resourceful, efficient, and proactive with an innate ability to anticipate needs. Thrive in fast-paced and stressful environments and enjoy working collaboratively as part of a team player.

Example 4

An energetic and motivated administrative assistant with experience in a fast-paced environment. Possessing strong organizational skills, and the ability to prioritize multiple tasks simultaneously. Adept at working collaboratively as part of a team or independently as needed. Exhibits an outgoing personality with superior customer service skills. 

Example 5

Highly skilled administrative professional with over five years of experience in a fast-paced environment. Possesses an Associate’s degree in business administration and is proficient in Microsoft Office Suite. Proven track record of successfully managing multiple ongoing projects simultaneously while meeting deadlines. Demonstrated ability to handle confidential information in organization with discretion and secrecy.

Example 6

Efficient and well-organized administrative assistant with more than three years of experience in providing support to executives. Possess a Bachelor’s degree in Business Administration, and are skilled in Microsoft Office Suite and Outlook. Proven track record of successfully managing multiple deadlines while maintaining a high level of accuracy. Excel at developing strong working relationships with clients and colleagues alike.

Final Words

The secret to writing a great professional overview is to see yourself as the employer. Ask yourself these questions: Is my resume captivating enough? Can I get the administrative assistant job with this professional overview? If I were the employer, how would I react to this overview?

Your answers will guide you in writing the perfect professional overview to land your next job. The professional overview examples for administrative assistant above will come in handy.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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