Creative Email Subject Lines for Event Reminder

So you’ve got an event coming up, and you’re scrambling for a great email subject line to keep your invitation cycle flowing smoothly. Look no further! This article has great tips for making a great email subject line for event reminder. It also has a long list of subject line examples you can get inspiration from.

With a great subject line for your event email reminders, you’ll be able to get your recipients to respond much faster. You’ll also be able to get them excited to attend the said event.

Your subject line is the first thing people see. It should be eye-catching, interesting, and catch your audience’s interest. Follow the tips in this article, and you can make a subject that can do just that.

What Is an Email Subject Line?

Your email’s subject line is a general topic or motive for what is inside the email. It’s also the first point of contact for a potential customer.

According to a study, 47% of all emails are opened because of their subject line. The use of personalized email subjects is also a proven way to increase open rates by as much as 50%.

This is why it’s important to have your subject line be a strong selling tool. A great subject line should pique the reader’s interest and make them want to open the email.

The mail icon with displayed on a phone with 2 notifications.
Photo by Brett Jordan on Unsplash

5 Key Strategies for Making Event Reminder Subject Lines

1. Keep It Simple and Concise.

Subject lines need to be simple and concise, so your recipient can easily understand them.

They are usually limited to 9 words or 50-60 characters. When making your subject line, avoid using complex words. Make sure to keep a tight focus on the subject of your email.

2. Personalize It

Emails that are personalized, timely, and relevant are proven more effective. A personalized email subject line does more than just sell the event. Writing a personalized email subject line is one of the best ways for you to connect with your contacts and make a sale.

People want to be constantly reminded of the events they go to and the information they learn when attending those events. Make a personal connection to the recipient and help connect with them using a personalized email subject line.

3. Create a Sense of Urgency

By including time-sensitive phrases in your subject, people will be more likely to respond or prioritize the email over others in their inbox. Some phrases that create a sense of urgency include:

  • This offer is good for 24 hours only.
  • Take advantage of our flash sale!
  • Few seats left at this discounted rate.
  • This is your last chance.
  • Just one spot left!
  • Running out of time!

4. Spark Curiosity

Your email subject line should provide enough information to intrigue the recipient to open the email, ask questions, and find out more.

People are naturally curious, which drives them to take action. If your subject is interesting to them, they can’t resist clicking on your email to find out what it is about.

5. Use Active Voice

Using an active voice for your subject line will make it easier to understand. Instead of saying, “Your attendance at the event will be highly appreciated,” you can say, “We look forward to seeing you!.” The latter statement sounds a lot more excited and inviting.

Examples of Creative Email Subject Line for Event Reminder

For Company Meetings:

  • Conference Room Today: {Date}
  • We have an emergency meeting at 3 PM. Please reply to confirm your attendance.
  • We will have a meeting on Tuesday, at 2 PM! See you there!
  • Meeting tomorrow! Please confirm your availability as soon as possible.
  • Quarterly Sales Performance Discussion: Conference Room, 6 PM Tomorrow.

For Events:

  • We’re excited to see you at this year’s {Event Name}
  • Get ready for {Event Name}!
  • Are you excited for {Event Name}? Because we are!
  • 4 Things you need to bring to {Event Name}
  • Don’t miss out {Event Name}

For Webinars:

  • Join us tomorrow at {Webinar Event}
  • Get ready for this year’s best {Webinar Event Name}!
  • The largest webinar in town is here: {Event Name}, Limited Slots, Register Now!
  • Only the Finest Speakers at this year’s {Webinar Event Name}!
  • This is your last chance to see {Speaker} live at {Webinar Event Name}

What to Include in Your Email Event Reminder

An event reminder email is simply a notification that reminds your target audience about the location, date, time, and other information about your event.

There are five main things that every email event reminder should contain. Remember these, so you won’t miss mentioning any important information.

Event Name

Include the complete name of the event. You can also mention what it’s about and the topics it will focus on.

Time and Date

Be exact when giving the time and date details for the event. Include the start and end date and time. If you need participants to show up earlier for registration or stay later for the finale, communicate this information to them.


Share the location of the event in a way that will help participants to locate it easily. You can include landmarks or Google Map coordinates. Include the floor and room numbers if necessary.

What They Should Prepare

Participants need to know what they need to bring, if necessary. This could include their laptops, headset, water, and anything specific to the event.

Additional Information

Some additional information that may be relevant to the event are:

  • Guest Speakers
  • Event Rules
  • Dress Code

When Should I Send My Email Event Reminder?

The perfect time to send your reminder email will vary depending on the situation. Make sure to send your emails during office hours. And don’t forget to remind customers about the event at least a week prior and again on the event date.

To Wrap Up

Keep the subject lines of your event reminder emails brief, personal, and brand consistent. A good subject line gives a nugget of content to keep the reader interested in the email. It also provides a quick and easy way to communicate your big sale, event, or brand-new product.

By using a good email subject line for event reminder, you’ll improve your click-through and open rates. And you may even get some new loyal customers!

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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