Writing Subject Line for Follow up Emails

It’s critical to use an attention-grabbing subject line in follow-up…

It’s critical to use an attention-grabbing subject line in follow-up emails to draw the reader in. You’ll have more chance of receiving a response if you personalize your subject line and use language that evokes strong feelings.

We discuss the significance of the subject line for follow up email in this article. We also offer advice on how to create a polished subject line for a follow-up email. Finally, we give some examples of good subject lines that catch the reader’s attention.

Why Do I Need a Good Subject Line for Follow up Email?

close up shot of an iphone screen showing the default mail app.
Photo by Brett Jordan on Unsplash

If you write a compelling subject line for your follow-up email, you’ll increase your chances of an email response. Additionally, it gives you a chance to express your concern for their wants and needs.

If you run a retail business, sending a follow-up email to your customers helps them along their buying journey and adds value.

Your subject line’s wording can also make you appear more human rather than robotic or sales-driven. A strong subject line for a follow-up email can help you avoid your message getting in the spam, junk, or trash folder.

It’s crucial to grab your recipient’s attention in a follow-up email subject line without coming across as pushy. Writing a strong subject line can increase the likelihood that someone will open and read your email.

Tips for Writing a Good Subject Line for Follow up Email

You can write a follow-up email’s subject line professionally by following these hints:

Keep it casual and friendly. Choose a friendly and conversational tone that conveys your sincerity rather than writing a subject line that comes across as pushy or overly sales-driven.

Making this kind of follow-up email subject line increases the likelihood that someone will read it and respond.

Keep it short. It’s best to keep your subject line brief and straightforward because many people read emails on their phones.

Aim to use no more than six to ten words, though you can convey your message in as few as five.

Keep people reading your email. Try not to reveal too much about the contents of your email in the subject line.

Keep your recipient interested enough to want to open your email instead of leaving it in the junk or spam folder.

Make the subject line specific to you. Consider adding your recipient’s name, their business name, or a connection you have in common with them to the subject line of your email. This will increase the likelihood that they will open it.

This demonstrates your focus on detail and might persuade them to open it.

Make sure it relates to what’s in your email. A subject line that misleads or has nothing to do with your message should be avoided.

A misleading subject line may irritate your recipient and cause them to respond negatively or not at all.

Consider the different subject lines you could use before sending your subsequent follow-up email. Think about your email’s intended audience and what you want them to do after receiving it.

Examples of Follow up Email Subject Lines

  • Let’s Cut To The Chase
  • Following Up On Our Meeting
  • Let Me Buy You a Coffee
  • Need Help With XYZ
  • Regarding Documents For Your Application
  • Let Me Give You a Quick Rundown
  • Don’t Forget To Include These On Your New Application!
  • Thanks a Lot For Your Time
  • Let’s Touch Base


A great subject line for follow up email can give people the feeling of reassurance and trust. The best subject lines might be able to get your email to more people.

As they convey the confidence that your email is worth the time of the recipient. While a lack of follow-up email subject lines won’t cause any harm, you should always have a good subject line.

Frequently asked questions

Can you say gentle follow up?

In many cases, gentle follow-ups and friendly reminders are better. A sales pitch that is aggressive or nonverbal in nature can often be perceived poorly without your presence and ability to use nonverbs. However, you should be blunt and direct, especially if you have sent multiple emails that were ignored.

How do you write a warm follow up email?

  • Keep it short. Really short.
  • Get personal. Start your event with a personal message – at a minimum, a first name.
  • Just one question. Do not confuse it with more than one question.
  • Make it easy
  • Be specific
  • Add a post-script

What is a good subject for a follow up email?

What to write in your follow-up email subject line (try this first). What is this? Tell them to reply and keep the same subject line, including a “RE:”. If followed up, your email subject line would be this: “RE: We are still finalizing the schedule”.

How do you politely write a follow up email?

  • Determine an objective
  • Open with context
  • Make clear the purpose.
  • Write a subject line.
  • Let’s send the follow-up email.

How do you follow up without being annoying?

  • You should be friendly, humble, and polite.
  • Give it time
  • Keep it short and to the point.
  • Make it skimmable
  • Automate it
  • Honesty, empathy, and politeness.
  • Give it time
  • Keep it short and to the point.

How do you write a follow up email after no response?

Hello [First Name] I am just writing to follow up on our conversation about doing business with you. I sent an email on [date] and have yet to receive a response. You may receive a lot of messages, but I just wanted to make sure yours was received and make sure you have had a chance to read it.

How do you say follow up professionally?

  • Following up on the below request/question/assignment, or “following up on this request/awareness”.
  • “I’m circling back on the below” or “Circling back off the request/question/assignment”.
  • Here is the check in message for “Checking in” or “Checkin on this [quest/question] assignment”.

How do you follow up something politely?

Please respond politely for someone to move forward with their project. I would like to send you a follow-up email to see if you have had a chance to review my previous email. I mentioned briefly to reiterate the question or remind them of what you need.

How do you politely follow up an email without response?

  • If you included a close, try to remember the first time you did it.
  • Resist the urge to send your first email again.
  • Follow-up shouldn’t be too rapid.
  • Submit a truthful subject sentence.
  • Keep in mind your last touchpoint in the message.
Writing Subject Line for Follow up Emails

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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