Consider These Follow-up Emails for Unresponsive Prospects

As a business owner, you’re likely going to encounter unresponsive people. A lack of a response can be disheartening, especially when you express your utmost interest in working on a project.

There’s always a proper way to do things. Check out these templates if you need help writing a follow up email to unresponsive client. But first, there are a few basic concepts we need to cover. Let’s begin. 

What is a Follow-up Email?

Its primary purpose is to check on the status of a proposal and ensure that the other party received your proposal. It’s also a way to gauge the recipient’s reaction and ask for a response.

Follow-up emails are a polite way to request a response and to keep a conversation running. They also help foster trust and communication with a potential client.

The Importance of a Follow-up Email

These emails are crucial for the facilitation of a business venture. They help the conversation continue by allowing proponents to:

  • Reiterate the key points of a proposal.
  • Address any questions or concerns the recipient may have about the proposal.
  • Establish a timeline moving forward.
  • Build rapport and trust with the recipient by showing interest in their feedback and input.
  • Demonstrate professionalism, which can help win over reluctant recipients.

It’s important to note that there’s nothing inherently wrong with asking for a response. Make sure to avoid spamming your recipient, as these will hurt your relationship. Nobody wants to be backed into a corner. 

If you’re struggling to write to your clients, here are some examples to help you.

Scrabble Tiles that read
Photo by Melinda Gimpel on Unsplash

Follow up Email to Unresponsive Client Templates

If you’re unsure how to craft a proposal follow-up email, here are a few templates you can use.

Template A

Hello [Name], 

Thank you for considering our proposal. We believe we are the best team for the job and would be honored to work with you. 

In case you have any questions or concerns, please don’t hesitate to reach out to us. We would be more than happy to discuss our proposal further with you. 

Thank you for your time, 

[Your Name]

Template B

Hello again, 

We hope you have had a chance to go over our proposal and consider our offer. We truly believe that we can be of great assistance to your company. Please allow us the opportunity to discuss our services further with you. 

If you have any questions or clarifications, please let us know. We’re excited to hear from you soon. 

Thank you for your time, 

[Your Name]

Template C

Hello [Client Name], 

I hope you’ve reviewed my proposal, and I would love to address any questions or concerns you may have. Please let me know the most convenient time to contact you. 


[Your Name]

Template D

Hello [client name], 

I hope you’ve had a chance to review our proposal and are considering our offer. We would be very interested in working with you and would happily answer any questions you may have. 

Please let us know if there’s anything we can do to convince you to choose us for your project. Thank you for your time, 

[Your Name]

Template E

Hello [client name], 

I hope you’ve had a chance to look over our proposal and that you are considering our offer. We really believe that we can provide value to your company and help you grow your business. 

If you have any concerns, please feel free to reach out to me directly. I would be happy to discuss the proposal further with you and answer any of your questions. 

Thank you for your time. I look forward to discussing things further. 


[Your Name]

In Summary

A lack of a response is not the end of a potential business venture. It’s one thing to give a client time to think of your proposal and another to take an active approach. As with most things in life, the latter will usually yield better results.

Feel free to use these follow up email to unresponsive client templates. Remember to keep things professional and polite. Don’t bombard your clients with emails. Good luck!

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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