To ace that job interview, you must know how to follow up afterward. A well-crafted follow-up email can demonstrate your professionalism and interest in the position, solidifying your chances of getting hired. Unfortunately, many job seekers don’t know how to write a proper follow up email for the interview decision.

As a result, they either don’t send one at all or craft a message that could cost them the job. This article will explain the process of writing an effective interview follow up email and provide templates for inspiration.

How to Follow up After an Interview

The follow up email after an interview is a tricky proposition. You’ve got to be careful not to come across as too needy or pushy. If it is read the wrong way, it won’t be good for the hiring decision at the company.

Sending a thank you email reiterating why you want the job is a good way to get the hiring manager on your side.

Steps to write an effective follow up email after an interview:

  1. Thank the interviewer for their time and express your interest in the role and position.
  2. Briefly recap your qualifications and reiterate why you would be a good fit for the position.
  3. Express appreciation for the opportunity to interview. And state that you are looking forward to hearing back about the next steps in the process.
  4. Ask if there is any additional information they need from you or if they have any questions.
  5. Offer assistance in any way possible, and thank them again for their time.
  6. Close with a professional sign-off such as “Sincerely,” followed by your full name

When to Write a Follow up Email for the Interview Decision?

It can be upsetting when you don’t hear back from a potential employer after an interview. You may be wondering if you should write a follow-up email. The answer is: it depends.

If the employer told you they would get back to you by a certain date, give them until that date to make a decision. If you don’t hear anything by then, sending a follow-up email is appropriate.

Sending a follow-up email shows that you are interested in the job and willing to go the extra mile to get it. However, don’t overdo it. Follow up emails are typically sent the day following the interview, and then you wait for at least five business days for feedback. If there’s no response by then, follow up with a polite status update email and move on to other opportunities.

A person using a laptop computer and typing on the keyboard
Photo by Kaitlyn Baker on Unsplash

Templates for Follow up Emails After an Interview

Following up with a recruiter after an interview might sound a little nerve-wracking. But it is essential if you want a chance to snag the position you interviewed for. Below are some templates to help you write an effective follow up email to a recruiter.

Template 1: Post-Interview Thank You Email

Subject: Thank you for the interview!

Hello [Hiring Manager],

Thank you so much for taking the time to meet with me today. I really enjoyed learning more about the [Role] position and getting a better understanding of the company culture. I am even more excited about the opportunity to join the team and contribute to the company’s success.

Thank you again for your time and consideration. I look forward to hearing from you soon.


[Your Name]

Template 2: Status Check If No Response Within the Timeframe

Subject: Application status check

Hello [Hiring Manager],

Hope all is well. I just wanted to check in and see if there has been any update on the status of my application for the [position] position. I am very interested in the role and would love to know the next steps in the interview process. Thank you for your time, and I look forward to hearing from you soon.


[Your Name]

Template 3: Staying in Touch After the Application Process Ends

Subject: Staying in touch

Hello [Hiring Manager],

I wanted to reach out and say thank you for taking the time to speak with me during my interview for the [position]. Even though it didn’t work out this time, I appreciate your business and would love to stay in touch.

I was wondering if there might be any opportunity for an informational interview in the coming weeks. I’m interested in learning more about the career path in [mention the role you applied for] and honing my skill set.

Thank you,

[Your Name]


Writing a polite follow up email for the interview decision is a great way to emphasize your interest in the job role.

If you’re unsure about how to write an effective follow-up thank you email, follow the steps and templates in this post. You’ll be all set to compose an excellent follow up email tailored to your needs.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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