Job Offer Follow-up Email: a Free Guide

In today’s job market, knowing how to write a follow-up letter after being offered a position is more important than ever.

With many qualified candidates jostling for the same jobs, employers often have their pick of the litter in terms of hiring. A well-written follow up letter for job offer helps you articulate your thoughts in the best way possible.

This guide explains what you should include in a follow-up letter for a job offer to impress your potential employer. With the help in this article, you’ll be writing follow-up letters like a pro in no time!

What to Include in Your Follow up Letter for Job Offer

There are quite a few things to include in a follow up letter for job offer. The specifics depend on the type of job and your response to the offer. Are you accepting the offer or declining it? Do you need more information on the nature of the job?

These are the things that determine how you write your follow-up email. Irrespective of your response, remember that you have a bit of power in the situation.

two people shaking hands
Photo by Cytonn Photography on Unsplash

Follow up to Accept the Offer

If you’re accepting the company’s offer as it is, you should thank them for the offer first. In addition, show your excitement about joining the company and how you can’t wait to get started. Look at the example below for inspiration.

Dear Hiring Manager, 

Thank you for offering me the [job title] position at your company. I am excited to be joining such a fantastic team, and I can’t wait to get started. 

As we discussed earlier, my start date will be [date], and I will be working from the [office location]. I have attached a copy of my signed contract for your records. 

If you have any questions or require any additional information from me, please don’t hesitate to let me know. Thank you again for this opportunity, and I’m looking forward to getting started!


[Your name]

Follow up to Ask for More Information

In some instances, you may need more information about the offer. The professional thing to do is to send a mail asking for more details about the offer. Doing this ensures you get a fair offer and not an offer you can’t live with. Essentially, it is important to be polite, professional, and respectful when asking for more information from a potential employer. Check the template below if you want more clarity.

Dear Hiring Manager, 

Thank you so much for extending me the offer to work at your company as a software engineer. I am truly grateful for the opportunity. 

I wanted to take a moment to ask a few questions about the offer so that I can make an informed decision. First, could you please clarify the salary and benefits package? Second, what are the expectations for this role in terms of workload and hours? And finally, what are the next steps in the hiring process? 

Thank you again for this opportunity. I look forward to hearing from you soon.


[Your name]

Follow up to Ask for More Time to Consider

After acing the job interview and getting an offer, you may need more time to consider the offer. This is more common in situations where you have multiple offers. You can politely ask the hiring manager to give you more time to consider the offer. The sample email below shows you what your email should look like.

Hello [Insert name/title], 

Thank you so much for extending a job offer to me. I am truly grateful for the opportunity to join such an amazing team. 

While I’m very excited about the possibility of joining your company, I would like to request a little more time to consider the offer. There are a few other things I need to take into account before making my final decision. 

I hope you understand, and thank you again for giving me this opportunity. I look forward to hearing from you soon. 


[Your name]

Follow up to Decline the Offer

If you feel the offer isn’t good enough for you, there’s no harm in declining the offer. You should be respectful in declining the offer and briefly state your reason for declining.

Dear Hiring Manager,

Thank you for offering me the position of Marketing Coordinator at your company. I appreciate the opportunity to have been considered for the role. 

After thorough consideration, I have decided to decline the offer. While I’m very excited about the prospect of working for you, I feel that it is not the right fit for me currently. 

Again, thank you for extending this offer, and I wish you the best in your search for a Marketing Coordinator.


[Your name]


If you ever need to send a follow-up email for a job offer, you can use any of the samples above. Make sure the email perfectly captures your response to the job offer. Everyone responds better to personalized emails. 

For those that need help crafting follow-up emails and other types of official correspondences, you can use the Hey INK tool. We generated each of the samples in this article using the tool. The tool allows you to access more than 120 INK short writing tools from a single interface. Thus, you have a tool that can efficiently write various types of content for you.

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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